Facilities Coordinator

Overview

The Facilities Coordinator position at CBRE involves collaborating with clients, vendors, and contractors to ensure completion of facility-related work orders and tasks. This role contributes to the Facilities Management function, supporting Property Managers with all repair activities and investment plans for assets.

Key Responsibilities

• Coordinate with landlords, tenants, and service providers to enforce adherence to procedures, policies, and reporting standards.
• Receive and document client inquiries along with corresponding work orders.
• Gather and analyze performance and progress reports related to facility operations.
• Maintain organized records of work orders, proposals, and vendor-submitted paperwork.
• Oversee external activities such as waste management and recycling compliance.
• Follow written instructions, brief correspondence, and internal memos, seeking clarification when necessary.
• Address routine queries or complaints from clients, colleagues, and supervisors promptly.
• Resolve straightforward issues by applying established procedures, with limited discretion.
• Produce outputs by adhering to prescribed methods and processes, under close supervision.

Candidate Requirements

• Possession of a High School Diploma or GED with up to two years of relevant experience.
• Ability to comply with basic work routines and standards effectively.
• Good communication skills to exchange clear and simple information.
• Proficiency in Microsoft Office applications including Word, Excel, and Outlook.
• Strong organizational abilities paired with a curious and proactive mindset.
• Fundamental math skills sufficient to perform simple calculations such as percentages, discounts, and markups.