Facility & Admin Officer

Role Overview

MAX Drive, a prominent African mobility and logistics technology company, is seeking a Facility & Admin Officer for its regional hub in Ibadan, Oyo State, Nigeria. This role is crucial in managing site facilities, supervising vendors, handling procurement tasks, ensuring office security, and maintaining health and safety standards to facilitate efficient daily administration and city-level transit operations.

Key Duties

• Manage routine facility operations and oversee third-party vendors providing cleaning, maintenance, and pest control services, ensuring adherence to Service Level Agreements and performance indicators.
• Prepare monthly budgets for office activities, coordinate purchase requests for supplies and consumables, and handle invoice processing aligned with company spending regulations.
• Conduct regular health, safety, and security checks, carrying out risk assessments, supervising site contractors, maintaining emergency procedures, and enforcing security protocols.
• Act as the main administrative liaison for the city facility, maintain detailed financial records related to facility expenditures, and organize company events and office arrangements.

Qualifications and Skills

• Possess a Higher National Diploma (HND) or Bachelor’s degree (B.Sc.) in Business Administration, Facilities Management, or an allied discipline.
• 1 to 3 years of relevant experience in administration, procurement, or facilities management within a formal setup.
• Demonstrate strong planning abilities, numerical competence, effective communication and interpersonal skills, and capacity to perform under pressure.
• Exhibit a proactive, technology-friendly mindset with great attention to detail and problem-solving capabilities.