Document Controller (EDMS)

Overview

We are seeking an experienced Document Controller proficient in Electronic Document Management Systems (EDMS) with 3 to 7 years of experience. This role is based in Vadodara, Gujarat, India, and requires a BE or B.Tech qualification. The position is most suitable for professionals from sectors such as Oil & Gas, Petrochemical, Refinery, Chemical, or Energy industries.

Key Duties

• Oversee and manage document storage, administration, and control within EDMS platforms like Aconex, SharePoint, OpenText, Documentum, or similar systems.
• Handle document lifecycle aspects including creation, review, approval, distribution, revision, and archiving.
• Ensure adherence to document control processes and information management standards necessary for project compliance.
• Perform activities such as uploading documents, indexing, managing metadata, classification, and archiving.
• Maintain precise versioning and revision records for engineering and project documentation.
• Supervise workflows including approval cycles, transmittals, and status tracking of documents.
• Carry out quality checks on documents to verify completeness, accuracy, and conformity with naming conventions and standards.
• Assist with document migration, bulk uploading, metadata enrichment, and data cleansing processes.
• Collaborate closely with engineering, operations, maintenance, and project teams to support their document needs.
• Produce reports and dashboards that reflect document status, compliance, and progress of projects.
• Provide support for document retrieval and resolve end-user queries related to EDMS.

Essential Qualifications and Skills

• Proven experience with EDMS platforms such as Aconex, SharePoint, OpenText, Documentum, or comparable software.
• In-depth understanding of document control, version and revision control, and workflow management.
• Experience with document lifecycle and information management best practices.
• Knowledge of engineering and project documentation standards.
• Proficiency in Microsoft Office applications, especially Excel.
• Strong communication and coordination abilities.

Preferred Profile

• 3 to 7 years of relevant document control experience.
• Background in industries like Oil & Gas, Petrochemical, Refinery, Chemical, or Energy.
• Familiarity with managing extensive engineering and project document volumes.
• Formal education with a BE or B.Tech degree is mandatory.