Purchasing Executive

About the Role

This position involves managing procurement activities for the Engineering Department within a hospitality environment, also supporting other departments as needed. The role requires sourcing, evaluating, and maintaining supplier relationships for technical materials, equipment, spare parts, and related services.

Key Responsibilities

• Manage purchasing needs specific to the Engineering Department and provide procurement support to other hotel departments as necessary.
• Identify, assess, and maintain supplier partnerships for technical goods and services including equipment and spare parts.
• Obtain, analyze, and compare vendor quotes considering technical specs, quality, price, and commercial factors.
• Negotiate terms including price, payment, delivery schedules, warranties, and other commercial agreements.
• Prepare and process purchase requisitions and purchase orders with accuracy and timeliness.
• Review technical documents including drawings and equipment specs when required to ensure correct procurement.
• Work closely with Engineering staff to verify that purchased items meet technical and quality standards.
• Follow up with vendors regarding deliveries, installations, warranty issues, repairs, and technical support.
• Assist procurement processes related to Annual Maintenance Contracts (AMCs), repairs, maintenance, and technical services.
• Maintain thorough and precise purchasing documentation, including quotations, supplier records, and related paperwork.
• Monitor supplier performance to guarantee timely and effective delivery of required goods and services.
• Seek and implement cost-saving measures without compromising on required quality and technical compliance.
• Ensure all purchasing operations align with company policies, procedures, and necessary approval workflows.

Candidate Requirements

• Engineering degree or background in Mechanical, Electrical, or a related engineering field is essential.
• Prior experience in purchasing or procurement roles, ideally within hotels, resorts, facility management, or technical environments.
• Good understanding of MEP (Mechanical, Electrical, Plumbing), HVAC systems, kitchen equipment, spare parts, and maintenance products.
• Capability to interpret technical specifications and coordinate effectively with engineering teams and vendors.
• Excellent negotiation, supplier management, and communication abilities.
• Proficiency in English, both spoken and written.
• Familiarity with Microsoft Office suite and ERP or procurement software platforms.
• Strong organizational skills with keen attention to detail and ability to manage several purchasing tasks concurrently.