Receptionist

About the Role

The Receptionist at Smoothmix in Vadodara manages the cleanliness, supplies, upkeep, and administrative needs of both the office and factory units. This hands-on position ensures smooth daily operations through facility maintenance, vendor management, and effective on-ground coordination.

Key Responsibilities

• Conduct daily hygiene inspections across all units and ensure housekeeping vendors maintain a consistent quality standard.
• Manage inventory for hygiene and pantry supplies, ensuring timely replenishment before stock depletion.
• Oversee preventive maintenance and repairs for air conditioning, electrical systems, plumbing, and fixtures to minimize downtime.
• Onboard and coordinate vendors, monitor compliance with service agreements, and verify bills before processing payments.
• Execute various administrative errands including banking, courier services, government office visits, and procurement tasks.
• Maintain accurate records, logs, and filing systems, standardizing procedures across all locations.

Candidate Profile

• Proactive and hands-on individual who prefers field activities over desk-bound tasks.
• Attentive to detail, capable of identifying hygiene issues or billing discrepancies timely.
• Self-driven to prevent problems by anticipating maintenance needs and supply shortages.
• Confident in managing housekeeping personnel and vendors, balancing firmness with courteous communication.
• Well-organized with an aptitude for creating straightforward systems to ensure nothing is overlooked.