Document Controller

Position Overview

The Document Controller is tasked with ensuring that all technical documentation related to the Operations Department is properly recorded, securely maintained, and easily retrievable whenever needed.

Key Responsibilities

• Organize and file documents, maintaining file integrity by ensuring no documents are lost or misplaced.
• Process incoming documentation in accordance with defined procedures timely and accurately.
• Register and handle incoming and outgoing Change Notices and Site queries according to established protocols.
• Manage vendor documents following internal guidelines.
• Update and maintain all Operations-related documents (including technical documents and purchase orders) within the electronic document management system to ensure current information is available.
• Maintain the Document Control Database to precisely track all documents and their locations.
• Compile and prepare periodic reports reflecting the department’s performance metrics for management’s review.
• Aggregate reports as requested by the Operations Manager.
• Receive and log supplier invoices for subsequent procurement and finance processing.
• Manage petty cash by replenishing and controlling it under the company’s policies.
• Provide support by covering Help Desk Coordinator duties as necessary.
• Perform additional responsibilities as assigned by the direct supervisor.

Educational and Experience Requirements

• Possess a Diploma or Bachelor's degree.
• Have at least three years of relevant experience in a comparable document control role.