Document Controller

Job Overview

This role is focused on efficiently managing and overseeing all project-related documentation throughout the entire project lifecycle. The incumbent will utilize Oracle Unifier to handle documentation processes ensuring alignment with project procedures, client expectations, and quality standards.

Key Responsibilities

• Administer all project and engineering documents including those related to construction, QA/QC, commercial aspects within Oracle Unifier.
• Handle the registration, uploading, dissemination and monitoring of technical submittals, drawings, RFIs, method statements, inspection requests, and related correspondence.
• Ensure accurate document numbering, manage version control, document metadata and status consistent with the project's Document Management System.
• Supervise the document review workflows to guarantee timely approvals and controlled dispatch among clients, consultants, and subcontractors.
• Prepare and distribute official transmittals, maintain document registers and generate status reports on documentation.
• Collaborate closely with multidisciplinary teams including engineering, planning, procurement, construction, and QA/QC to verify documentation completion and currency.
• Manage controlled distribution of up-to-date approved drawings and ensure outdated documents are not used.

Required Skills and Expertise

• Proven experience with Oracle Unifier for document management purposes.
• Familiarity with documentation requirements specific to railway or metro infrastructure projects.
• Solid knowledge of document control workflows, managing revisions, and executing transmittal procedures.
• Proficiency with Microsoft Office suite (Excel, Word, Outlook) and software for managing PDFs.
• Strong organizational ability, effective communication skills, and coordination aptitude.