Vendor Coordinator

Overview

Wood is seeking a skilled Vendor Coordinator to join their Engineering team within the Oil, Gas & New Energies division based in Abu Dhabi, UAE. Initially, the role will be office-based and will transition to an onshore project site in Abu Dhabi.

Role Summary

The EPCM Vendor Coordinator will oversee and manage vendor-related activities at the project site. This includes ensuring the timely delivery, installation, inspection, testing, commissioning, and final close-out of equipment and materials provided by vendors. The coordinator acts as the primary liaison connecting EPCM teams, contractors, vendors, and clients to guarantee compliance with project requirements including quality, safety, and schedules.

Company and Projects

Wood's Oil, Gas & New Energies division delivers complex projects worldwide for leading energy companies, offering innovative solutions in upstream and midstream oil and gas, offshore and onshore sectors, gas-to-liquids, decarbonization, and electrification markets. The business is committed to providing sustainable energy solutions and driving low-carbon initiatives.

Benefits

• Engagement in high-profile projects across the Energy Sector
• A strong commitment to diversity and inclusion throughout the organization
• Competitive salary packages with regular evaluations to ensure market alignment
• Comprehensive medical insurance covering inpatient and outpatient care
• Group Life and Personal Accident Insurance coverage
• End of Service Gratuity as per UAE Labor Law
• Participation in the Employee Share Plan, including matched company contributions
• Recognition through Long Service Awards every five years
• Personalized professional development plans tailored to individual growth
• Access to a global network of industry experts and best practices
• Membership in the Energy Transition Academy offering exposure to emerging energy systems

Key Responsibilities

• Manage all vendor activities on-site including delivery, installation, supervision, testing, commissioning, and handover processes
• Serve as the main contact point among vendors, construction teams, engineering, QA/QC, procurement, and clients
• Review vendor schedules to ensure consistency with overall project timelines
• Oversee vendor mobilization, including workforce, tools, and equipment readiness
• Enforce adherence to project health, safety, environment (HSE) policies, site regulations, and permit-to-work procedures
• Coordinate inspections and testing alongside QA/QC and client officials
• Monitor vendor progress, identifying risks or delays, and suggest mitigation measures
• Facilitate technical problem-solving discussions between vendors and engineering teams
• Validate completion of punch list items and support mechanical completion and commissioning efforts
• Generate periodic reports on vendor coordination status
• Participate in construction, commissioning, and progress meetings
• Ensure timely submission of all vendor documentation including method statements, inspection and test reports, commissioning documents, and as-built records
• Support contract administration by verifying vendor attendance, work deliverables, and variation requests
• Coordinate warranty support and comprehensive vendor close-out procedures

Candidate Profile

• Bachelor’s degree in Mechanical, Electrical, Instrumentation, Civil Engineering, or related fields
• At least 10 years’ experience in EPC/EPCM projects, preferably within oil & gas, petrochemical, mining, power generation, or infrastructure sectors
• Proven experience managing multiple equipment vendors during construction and commissioning phases
• Well-versed in procurement, construction, and commissioning workflows

Equal Opportunity Statement

Wood promotes diversity and equal opportunity in hiring. All qualified individuals are encouraged to apply regardless of race, age, gender, religion, origin, disability, or other protected characteristics in line with applicable laws.