Technical Assistant

About the Role

The Technical Assistant position involves delivering comprehensive administrative and executive support to the Head of Construction & Projects along with the broader Engineering & Construction team. Duties focus on streamlining administrative tasks, coordinating personnel and resources, managing documents, and ensuring effective communications both internally and externally to facilitate smooth departmental functions.

Key Responsibilities

• Adhere to company health, safety, and environmental policies along with industry best practices.
• Maintain strict confidentiality around company and personnel information.
• Manage executive calendars, schedules, correspondence, meetings, travel arrangements, and logistics.
• Coordinate communication flows between management and relevant stakeholders.
• Prepare various reports, presentations, and administrative documents as needed.
• Arrange travel logistics including accommodation, transport, and related support.
• Provide general administrative assistance such as document preparation, filing, records management, and maintaining spreadsheets.
• Organize meetings, departmental communications, and events efficiently.
• Maintain databases related to employee leave, attendance, personnel records, and workforce planning.
• Support onboarding and offboarding processes including inductions, training, IT access, PPE allocation, and equipment requests.
• Handle processing of employee expense claims and coordinate contractor workforce assignments.
• Verify that personnel hold valid certifications, qualifications, and have completed all mandatory training.
• Assist workforce mobilization efforts across different work locations and arrange training-related travel.
• Manage workspace allocation and provide general support for facility needs.
• Maintain departmental communications and update intranet content.
• Oversee document management including distribution, registration, tracking, and ensuring timely actions.
• Keep document registers compliant with company standards and procedures.
• Engage regularly with employees, contractors, and external parties within an engineering and construction project setting.
• Mostly office-based with occasional site visits and travel; flexibility during standard business hours to support operations.

Qualifications & Experience

• Diploma, Higher Certificate, or equivalent qualification.
• At least 10 years of experience in administrative or support roles.
• Minimum of 5 years working in engineering, construction, operations, or large-scale project environments.

Skills & Competencies

• Highly skilled in administrative support, coordination, and organization.
• Experienced with document control systems and information management.
• Fluent English communication, both verbal and written.
• Strong interpersonal skills with a focus on stakeholder management.
• Adept at managing multiple tasks efficiently under pressure.
• Excellent time management and problem-solving capabilities.
• Self-driven, flexible, and an effective collaborator within teams.
• Proficiency in Microsoft Office suite and other business productivity software.
• Capable of quick adaptation to new tools and technologies.

Additional Information

This is a contract position based onsite in Doha, Qatar. Candidates who meet the qualifications are encouraged to apply. Referrals are also welcomed.