Scheduling Coordinator

About the Role

Fly My Group is seeking a Scheduling Coordinator to join their team remotely from Georgia. This full-time position involves managing appointments, calendars, availability, and scheduling adjustments to support group airfare, reservations, ticketing, travel schedule modifications, traveler assistance, and group travel operations.

Key Responsibilities

• Organize appointments, meetings, interviews, and service time slots using authorized calendars and scheduling platforms.
• Verify availability, account for time zone differences, confirm necessary participants, and clarify meeting or appointment details before finalizing bookings.
• Send timely confirmations, reminders, rescheduling notifications, and follow-up communications.
• Address standard calendar conflicts independently and escalate urgent conflicts requiring managerial input.
• Maintain accurate records of scheduling notes, contact info, cancellations, and attendance status.
• Monitor pending scheduling requests and ensure completion or reassignment as needed.

Qualifications and Requirements

• Excellent organizational skills, calendar management expertise, meticulous written communication, and strong attention to detail.
• Comfortable working with shared calendars, scheduling software, email, spreadsheets, and video conferencing tools.
• Proficiency in handling dynamic schedules across various time zones with precision.
• Professional and clear communication with customers, candidates, vendors, and internal teams.
• Dependable in following through tasks and prioritizing urgent scheduling requests effectively.
• Successful completion of a pre-employment background check is mandatory.

Application Instructions

Candidates should submit their updated resume along with a completed online application form, ensuring contact details and work history are accurate before submission.