Proposal Specialist

About AECOM

AECOM is a leading global infrastructure consulting firm, delivering comprehensive services across project lifecycles including advisory, planning, design, engineering, program, and construction management. With revenues reaching $16.1 billion in fiscal year 2025, our teams operate across transportation, buildings, water, new energy, and environment sectors, trusted to address complex challenges by public and private clients. Committed to environmental, social and governance priorities, we foster a culture of equity, diversity, and inclusion.

Job Overview

We are seeking a Proposal Specialist to join our global team in Melbourne, working remotely with flexible arrangements. This role supports business growth by leading the creation of high-quality, compliant responses to client RFIs, RFQs, and RFPs across multiple business lines and regions. The specialist will manage proposal submissions in print, digital, and presentation formats while ensuring accuracy and consistency.

Key Responsibilities

• Lead development of complex proposals from capture through to interview stages across various business lines and geographical areas.
• Organize and facilitate capture planning workshops and strategy sessions to craft winning pursuit strategies.
• Coach proposal teams for interview readiness, managing Q&A responses and presentation skills to enhance client engagement.
• Coordinate proposal quality assessments including Pink Team and Red Team reviews and incorporate lessons learned to improve outcomes.
• Advise on Go/No-Go decisions by providing strategic recommendations, ensuring adherence to authority delegation and legal standards.
• Analyze client feedback and internal debriefs to identify trends, capture lessons, and drive continuous improvement.
• Act as subject matter expert for designated clients, sectors or portfolios, collaborating with marketing and account teams to refine pursuit strategies and client-centric content.
• Contribute to the development and implementation of internal training programs, lead special assignments and guide team members, including direct reports.
• Assume overall accountability for proposal performance and successful execution of proposal initiatives.

Required Qualifications

• Minimum 8 years of experience in bid and proposal management or related functions such as tender specialist, bid partner, or proposal partner.
• Exceptional written and verbal communication skills capable of producing compelling proposal content.
• Proven ability to concurrently manage multiple bids with competing deadlines, demonstrating excellent project management and organizational capabilities.
• Skill in conveying complex technical information succinctly and persuasively.
• Highly advantageous to have experience designing detailed content into engaging visual presentations.

Additional Information and Benefits

• Enjoy flexible work arrangements including alternative start and finish times as well as hybrid work options.
• Option to purchase up to 6 weeks additional annual leave per year.
• Capability to flexibly swap public holidays such as Easter for more convenient ones.
• Continuous professional growth opportunities including lunch and learns, paid study leave, financial assistance for studies, and global career mobility.
• New hires must attend Day 1 onboarding in person at an AECOM office as a condition of employment.

Commitment and Culture

Our commitment extends to maintaining a secure and trustworthy recruitment process. We honour and pay respect to the Traditional Owners and Custodians of Australian lands, engaging meaningfully with First Nations peoples as outlined in our Reconciliation Action Plan. We foster an inclusive workplace where everyone can bring their authentic selves and unique talents, aiming for transformational client outcomes.