Payroll Specialist (m/f/d)

Job Description

• Manage the full monthly payroll processing for diverse employee groups including professors, administrative and scientific staff, working students, mini-jobbers, and interns, covering all preparatory and follow-up tasks within a defined payroll scope.
• Maintain personnel data relevant to payroll such as master data, absences, and variable salary components, along with managing digital personnel files.
• Handle issuance of certificates and liaise with various external bodies such as health insurance funds, tax offices, social security agencies, and the Federal Employment Agency.
• Serve as a knowledgeable point of contact for employees and management regarding social security, wage taxation, and payroll-related inquiries.
• Ensure compliance with legal and company regulations.
• Perform evaluation and processing of non-cash benefits.
• Contribute to the ongoing optimization and enhancement of payroll processes.
• Support financial closings and assist with internal and external audits.

Candidate Profile

• Completed vocational training in business administration, taxation or a related field, ideally complemented by further qualifications in human resources or payroll management.
• Several years of relevant professional experience in payroll, including handling special cases such as BahnCards, corporate tickets, secondments, occupational pensions, and on-call duties.
• In-depth knowledge of wage tax and social security regulations and basic understanding of employment contracts.
• Basic skills in payroll accounting, especially account reconciliation with the accounting department.
• Preferably experience in valuing and processing non-cash benefits.
• Proficiency in DATEV (LODAS) software and MS Office applications.
• Strong service orientation, excellent communication skills, and team spirit.
• High level of discretion, reliability, and responsibility.
• Structured, independent and precise working style.
• Fluent German language skills (at least C1 level) and basic English abilities (minimum A2 level).

What We Offer

• A diverse role within an international and energetic working environment.
• A challenging and responsible position that allows you to make a significant impact.
• Regular opportunities for professional development and insight into scientific research.
• Frequent team events and workshops.
• Free access to external employee advisory services for any issues, including personal matters.
• Attractive employee benefits (corporate benefits programs).
• Subsidized company ticket for public transport (Germany-wide).
• Option to work remotely up to two days per week.
• 30 vacation days plus two additional days off on Christmas Eve and New Year's Eve.
• Various sports facilities including tennis, basketball, beach volleyball, calisthenics, and participation in running events.
• Workplace located at the HPI Campus in Potsdam-Babelsberg with convenient transit options to Berlin (S-Bahn station Griebnitzsee).