Operations Administrator

About the Role

We are looking for a highly organized and technologically adept Operations Administrator to support the maintenance department. This individual will play a key role in managing reporting, communication, and administrative duties to ensure smooth operational workflows.

Key Responsibilities

• Generate and upkeep detailed reports concerning maintenance operations.
• Track, analyze, and validate key performance indicators to ensure data reliability.
• Design visually compelling PowerPoint presentations for internal meetings, management updates, and stakeholder communications.
• Prepare regular dashboards reflecting maintenance team performance and service results.
• Keep precise records of maintenance schedules, reports, inventory, and operational data.
• Provide thorough documentation for maintenance initiatives, corrective measures, and preventive tasks.
• Serve as the communication bridge between the maintenance team, other departments, and leadership to facilitate information flow.
• Organize meetings, handle follow-ups, and monitor progress of maintenance projects.
• Communicate schedule changes and updates proactively to all stakeholders.
• Support daily administrative tasks such as data entry, filing, and organizing records within the maintenance team.
• Assist in preparing financial reports related to maintenance budgets and other relevant documentation.
• Oversee the effective deployment of maintenance management software and digital tools to track operations, with preference for familiarity with SAP and Maximo systems.

Required Skills & Qualifications

• Proficient in Microsoft Office, especially Excel, PowerPoint, and Word.
• Experienced in producing comprehensive reports, performance dashboards, and dynamic presentations using Excel and PowerPoint.
• Excellent verbal and written communication skills to clearly convey data insights to both technical and non-technical stakeholders.
• Strong organizational capabilities with meticulous attention to detail in all reporting and administrative work.
• Effective time management skills with the ability to juggle multiple priorities in a fast-paced setting.
• Preferred: At least 5 years of experience in a comparable administrative or operations role.
• Preferred: Bachelor’s degree in Business Administration, Operations Management, or a related discipline.