Office Assistant – E-Procurement and Office Operations

About the Role

ALGHA Global Refractories Pvt. Ltd. seeks a diligent and computer-literate Office Assistant / E-Procurement Executive to oversee daily office documentation, manage Tally entries, handle tender-related tasks, and importantly, identify and manage e-procurement opportunities. The role is based in Gurugram, Haryana and requires familiarity with Government and PSU e-procurement and tender portals. The candidate will search for tenders, analyze requirements, prepare submission documents, and manage bid processes.

Key Responsibilities

• Conduct daily searches to pinpoint relevant tenders and RFQs related to refractory, insulation, industrial materials, and MRO supplies.
• Utilize government, PSU, and private e-procurement platforms to download and scrutinize tender documents, BOQs, specifications, and commercial terms.
• Monitor tender deadlines, EMD conditions, eligibility, and submission guidelines.
• Prepare and maintain comprehensive tender files ensuring all necessary documents are submitted punctually.
• Collaborate with internal teams to finalize technical and commercial pricing for submissions.
• Keep an updated database of tender participations, quotes, results, and future opportunities.
• Expand ALGHA’s visibility by identifying and registering on new e-procurement platforms and maintaining vendor registrations with updated company documentation.
• Perform routine accounting entries in Tally for various transactions such as sales, purchases, expenses, and receipts while supporting the accounts team.
• Maintain thorough records and supporting documentation for financial and office operations.
• Manage day-to-day office documentation including quotations, purchase orders, invoices, tenders, vendor files, and correspondence, ensuring both physical and digital files are well-organized and accessible.
• Handle general office administration including email correspondence related to tenders, quotations, and vendor communications; coordinate with portal support and ensure timely follow-ups on pending submissions and registrations.
• Provide overall administrative support to management as needed.

Essential Qualifications and Skills

• Proven hands-on experience with Government/PSU e-procurement portals and tendering processes is critical.
• Familiarity with searching, downloading, and submitting tenders/RFQs online.
• Competency in MS Excel, MS Word, email communication, and internet research.
• Working knowledge of Tally software for accounting entries.
• Strong documentation, file management, and computer skills alongside good typing speed.
• Ability to comprehend tender documents thoroughly and adhere strictly to guidelines.
• Self-motivated with the capability to work independently and meet deadlines.
• Effective communication and coordination aptitude.

Preferred Experience

• Prior work on portals like GeM, CPPP/eProcure, PSU e-tender portals, or other government/industrial procurement platforms is advantageous.
• Experience in sectors such as refractory, steel, cement, power, manufacturing, or industrial procurement/MRO tendering adds value.

Candidate Profile

We seek a proactive and accountable individual eager to take ownership beyond routine data entry. The goal is to continuously seek business prospects, maintain organized tender documentation, and enhance ALGHA's footprint across e-procurement channels.

Compensation and Job Details

The salary range is INR 15000 to 19000 per month, commensurate with experience and skills.

Position type: Full-Time, Gurgaon (Haryana)

Applicants should submit details demonstrating their previous experience with e-procurement portals and tender activities.