Office Administration Coordinator

Company Overview

Magna Metal & Mill Stores, based in Chandigarh, specializes in supplying a vast range of industrial maintenance, repair, and operational products. With over 20,000 unique items in stock, they ensure swift order processing with dispatch times under 24 hours, emphasizing quality, prompt service, and competitive pricing.

Role Summary

The company seeks a responsible and detail-oriented Office Administration Coordinator to oversee routine administrative tasks and act as a liaison among sales, billing, accounts, showroom, and warehouse teams. The position demands strong organizational skills, timely follow-up, and proficiency in basic computer applications to handle multiple responsibilities efficiently.

Key Responsibilities

• Serve as a communication bridge between sales, billing, accounts, showroom, and warehouse departments.
• Maintain comprehensive records including enquiries, quotations, orders, and pending tasks.
• Perform internal follow-ups regarding customer requests and outstanding work.
• Manage daily communication through calls, emails, and WhatsApp.
• Create and update Excel spreadsheets, reports, and other standard office documentation.
• Organize filing systems, documentation, and record maintenance.
• Coordinate meetings, manage visitors, and address routine office needs.
• Engage with vendors and customers to ensure smooth operations.
• Support management with routine reporting and coordination activities.
• Track pending tasks and enforce timely completion.

Essential Skills and Qualifications

• Proficiency in office administration and coordination.
• Strong command of MS Excel and MS Office suite.
• Competence in documentation, record keeping, and email communication.
• Excellent follow-up abilities and customer handling skills.
• Basic computer literacy combined with effective time management and communication skills.

Preferred Industry Background

• Industrial Trading
• Distribution
• Electrical Products
• Building Materials
• Hardware
• Manufacturing
• Wholesale/Trading
• Engineering Products

Educational Eligibility

Graduation is preferred; however, candidates with 12th grade or diploma education accompanied by substantial relevant experience are encouraged to apply.