Facilities Specialist

About NEON

NEON is an international leader in experiential entertainment creation and production, partnering globally with top companies such as NBCUniversal for Jurassic World: The Experience in Singapore and Thailand, Warner Bros. Discovery Themed Entertainment for Harry Potter: Visions of Magic and a forthcoming DC experience in Singapore, as well as with 20th Century Studios, The Walt Disney Company, Marvel Entertainment, and Hasbro. NEON also collaborates with the governments of Egypt and Peru for unique artifact experiences and provides authentic artifact exhibitions globally. The company has brought unforgettable experiences to millions in over 90 cities worldwide.

Job Purpose

The Facilities Specialist will oversee the daily management and maintenance of workplace facilities, ensuring a safe, efficient, and well-functioning office environment that promotes employee productivity.

Key Responsibilities

• Oversee daily operations and upkeep of office facilities, including coordinating repairs, renovations, and improvements.
• Perform routine inspections of office spaces, equipment, and communal areas, maintaining all furniture and fixtures in proper condition.
• Manage relationships with landlords, building management, contractors, and suppliers to ensure service quality and compliance with safety standards.
• Arrange procurement processes by obtaining quotations for facility services and supplies.
• Support workplace safety by organizing fire safety checks, emergency preparedness drills, and maintaining all required permits and certifications.
• Identify potential risks in the workplace and suggest corrective measures.
• Manage meeting rooms and common areas, promptly handle employee facility requests, and assist with company events and workplace activities.
• Support budgeting by helping prepare and monitor facilities-related expenses, maintaining records of contracts and assets, and finding ways to improve operational efficiency and reduce costs.

Requirements

• A diploma or degree in Facilities Management, Building Management, Business Administration, or a related field.
• Approximately five years of experience in facilities, workplace, office, or property management.
• Proven ability to manage vendors, contractors, and building management successfully.
• Strong knowledge of workplace safety and facilities management best practices.
• Capability to manage several tasks simultaneously and work independently.