Executive Assistant - Virtual EA

About the Role

We are looking for a dynamic and organized Executive Assistant to provide virtual administrative support to senior business leaders spanning North America, the UK, India, and APAC. This role requires smooth coordination across various time zones and will operate under a hybrid working model. Female candidates residing in Chennai, Mumbai, Bangalore, Hyderabad, or Pune are preferred.

Qualifications and Experience

• Graduate or postgraduate degree is mandatory.
• Between three to five years’ experience in executive assistance or administrative support roles.
• Experience supporting senior-level executives virtually, especially across NA and UK time zones, is highly advantageous.

Primary Responsibilities

• Handle domestic and international travel arrangements, including flights, hotels, and local transport, responding promptly to urgent travel needs and troubleshooting any issues.
• Manage executive calendars effectively by scheduling meetings across multiple time zones and resolving any conflicts.
• Process expense claims via Concur, liaising with vendors for receipt collection and ensuring timely approvals.
• Deliver administrative support to global leadership with efficient stakeholder communication via email and phone.
• Prioritize and juggle multiple assignments in a fast-paced environment, adapting as business needs and deadlines evolve.

Location and Work Model

Position is open to candidates based in Chennai, Mumbai, Bangalore, Hyderabad, or Pune and requires hybrid work arrangement.