Document Controller - Precast Industry

Role Overview

The Document Controller will be responsible for managing critical organizational information and handling all documentation processes. This position entails overseeing document control workflows, maintaining Electronic Document Management Systems (EDMS), enforcing version control to guarantee that only the most current and approved documents are accessible, and monitoring document lifecycles from initiation to archival. Additionally, the controller will integrate document management processes with SAP/IDD systems.

Key Responsibilities

• Monitor, regulate, and log incoming and outgoing documents employing strict naming conventions.
• Manage document versions, archive outdated editions, mark obsolete documents appropriately, and ensure approved current versions are available only to authorized users.
• Review documents for compliance, accuracy, completeness, adherence to ISO standards, and legal retention requirements.
• Distribute technical files and drawings to relevant stakeholders, clients, and project teams while maintaining records through transmittals.
• Update and maintain electronic databases and platforms such as SAP and IDD.

Required Qualifications and Skills

• Bachelor's degree or diploma in Business Administration, Information Management, or relevant discipline.
• Between one and two years of practical experience in a Document Controller capacity.
• Proficiency in Microsoft Word, Excel, Outlook, and familiarity with using Electronic Document Management Systems.
• Strong organizational skills paired with an excellent eye for detail and discretion in handling confidential materials.
• Effective communication and problem-solving abilities with attentiveness to detail.