Document Controller / Office Coordinator

Role Overview

Join a rapidly expanding commercial construction company based in Townsville, Queensland, in a multifaceted Document Controller / Office Coordinator position. Your main responsibility centers on managing project documentation to ensure it remains accurate, well-organized, and easily accessible throughout each stage of the project.

Key Responsibilities

• Maintain and manage comprehensive project documentation and control systems.
• Organize document registers, filing systems, version tracking, and record keeping.
• Compile handover documentation at project completion to support smooth close-out procedures.
• Collaborate with project teams to confirm all documentation is thorough and precise.
• Monitor and pursue completion of any outstanding documentation.
• Assist with health and safety recordkeeping and administrative tasks.
• Actively identify process improvements within document control and office operations.
• Contribute roughly 10% of effort toward office management and general administrative duties to ensure seamless office functionality.
• Communicate and coordinate effectively with internal departments, subcontractors, suppliers, and other stakeholders.
• Exhibit initiative and flexibility as the role evolves alongside business growth.

Candidate Profile

• Previous experience in document control, project administration, or office coordination roles.
• Exceptional organizational capabilities and a meticulous eye for detail.
• Comfortable overseeing documentation throughout the entire project lifecycle.
• Proactive mindset with a strong ability to recognize and resolve issues independently.
• Proficient in Microsoft Office applications with emphasis on Word and Excel.
• Experience in the construction sector is a plus but not mandatory.
• Ability to support health and safety documentation and related procedures.
• Strong communication skills to engage effectively with diverse groups.
• Adaptable to changing demands within an evolving role.

Why Join Us?

• Opportunity to be part of a fast-growing commercial construction organisation located in Townsville.
• Autonomous role with potential for expansion and contribution to business growth.
• Play an essential part in managing project documentation and facilitating final handovers.
• Collaborate closely with an experienced and supportive project team.

Diversity and Inclusion Commitment

We actively encourage applications from Aboriginal and Torres Strait Islander peoples, women, LGBTI+ individuals, mature workers, persons with disabilities or impairments, and candidates from diverse cultural and religious backgrounds. Our company and partners are Equal Opportunity Employers dedicated to fostering an inclusive workplace where all employees are treated with fairness, respect, and equality.