Document Controller

About the Company

Inhabit is a multidisciplinary team committed to enhancing the built environment through an integrated approach. Bringing together architects, designers, engineers, and detailers, the collective fosters a seamless collaboration across disciplines to create architecture that resonates with societal evolution. Focused on design-led engineering, the team provides technically sound and comprehensive solutions balancing aesthetics, engineering integrity, cost-effectiveness, procurement, and sustainability to develop inspiring buildings sensitive to their socio-cultural contexts.

Role Overview

We are looking for an exceptionally organized Document Controller to join our Dubai-based team. This role is pivotal in managing and overseeing all project documentation, ensuring alignment with company policies and procedures.

Key Responsibilities

• Develop and uphold a thorough document control system for all project files.
• Efficiently receive, track, and disseminate incoming and outgoing documents.
• Ensure accurate filing, storage, and accessibility of records.
• Update and maintain document registers, databases, and archives continuously.
• Apply and oversee document control workflows and procedures.
• Support the preparation and circulation of reports, presentations, and related project materials.
• Work collaboratively with project teams to enforce document version control and revision management.
• Conduct periodic audits to verify adherence to document control standards.
• Provide training and assist team members on document control protocols and software.
• Participate in deploying and managing electronic document management systems.

Required Qualifications and Expertise

• Bachelor's degree in Business Administration, Information Management, or a related discipline.
• A decade of hands-on experience in document control or an equivalent position, preferably within construction, engineering, or allied fields.
• Familiarity and proficiency with EDMS platforms such as Aconex and Microsoft Office tools (Word, Excel, PowerPoint).
• Comprehensive understanding of document control methodologies, industry best practices, and standards.
• Exceptional organizational skills with attention to detail and effective time management capabilities.
• Adept at handling multiple priorities in a fast-paced setting.
• Strong verbal and written communication alongside interpersonal aptitudes.
• Experience in database oversight and precise data entry.
• Knowledge of filing, archiving, and relevant regulatory frameworks.
• Ability to work autonomously and collaboratively within teams.
• Fluency in English, with Arabic language skills considered an advantage.

Additional Information

Other Requirements

• Proper use and maintenance of provided Personal Protective Equipment (PPE).
• Commitment to personal and workplace safety, including responsible conduct affecting others.
• Immediate reporting of any unsafe conditions, near misses, or injuries to management.
• Engagement in compliance trainings and environmental, health, and safety initiatives.
• Adherence to the organization's Code of Conduct, setting behavioral standards for all employees.
• Flexibility to undertake additional reasonable duties as assigned by the employer.

Other Relevant Details

• Potential travel across various locations in the Middle East may be necessary.
• Job responsibilities may be updated or altered following business requirements.