Document Controller

Company Overview

At John Sisk & Son Ltd, we specialize in creating infrastructure and building environments that influence how communities live, work, and connect, aiming for lasting impact across Ireland, the UK, and Europe. As a family-owned international construction and engineering firm, we provide meaningful career opportunities spanning building, infrastructure, rail, energy, and off-site manufacturing sectors, supporting employees to develop professionally and contribute to positive transformation.

Role Overview

The Document Controller is tasked with managing the project Document Management System and the Digital Field Tool. They implement the Information Management strategy, train, and assist project teams and end users. This role ensures all project documents are properly received, classified, verified, and distributed, adhering strictly to the company’s Digital Project Delivery procedures and standards including ISO 19650, BS 1192, and PAS 1192.

Responsibilities

• Validate, organize, and manage all incoming and outgoing project documents, ensuring their receipt, classification, accuracy, registration, and availability.
• Maintain central site files, including uncontrolled drawings, registers, and collect Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR documentation.
• Set up and control change management workflows within the Common Data Environment (CDE).
• Prepare distribution matrices, status reports, and workflows for sample submissions, Technical Queries (TQs), Requests for Information (RFIs), and ensure compliance with project requirements.
• Participate in project meetings to communicate documentation and information management matters with project teams and stakeholders.
• Identify areas to improve document management processes, minimize waste, and manage risks related to information workflows.
• Provide coverage for other Document Controllers during absences.
• Support the Information Systems Manager in ensuring compliance with company-wide Digital Project Delivery policies and standards.
• Conduct training for new users on digital field tools such as VFP and FV individually or in groups.
• Serve as the primary contact for supporting and mentoring project users including client teams, designers, subcontractors, and suppliers.
• Assist in defining project file naming protocols and workflows under guidance from the Information Systems Manager.
• Continuously guide and enforce strict adherence to Digital Project Delivery protocols among project teams.

Experience and Qualifications

• Demonstrated experience managing large volumes of data and information from diverse sources within projects.
• Strong communication skills to educate various stakeholders on Digital Project Delivery protocols.
• Experience working with multidisciplinary design teams, clients, subcontractors, and supply chain partners.
• A willingness and capability to train and mentor others effectively.
• Knowledge of file naming conventions and document management standards.
• Excellent organizational skills including task prioritization, multitasking, and time management.
• Analytical mindset, self-motivated, and detail-oriented in document preparation and troubleshooting.
• Familiarity with project delivery processes and administration, particularly in construction and infrastructure, is advantageous.

• Proficiency with Microsoft Office suite at an advanced user level.
• Understanding of ISO 19650, BS 1192, and PAS 1192 standards governing information and document management.
• Experience with configuring and managing systems compliant with ISO 19650 is preferred.
• Familiarity with digital field tools such as Field View or Dalux is desirable.

Additional Information

Employee Benefits:

• Competitive compensation package.
• 26 days of annual leave entitlement.
• Access to pension scheme.
• Comprehensive health, wellbeing, and lifestyle support programs.
• Opportunities for career advancement and development.
• Additional benefits included within the company's Total Rewards program.

Our Commitment:

We prioritize our people by offering purposeful work, fostering career growth without limits, and promoting a collaborative and supportive working environment. We firmly support diversity, equity, inclusion, and accessibility in our hiring processes and welcome applicants of all backgrounds and abilities. We provide reasonable adjustments to candidates throughout recruitment to ensure equal opportunity.

We encourage all interested individuals to apply even if all qualifications are not perfectly met, valuing potential and diverse experience.