Contract Administrator

Company Overview

MARS Building Pty Ltd is a distinguished construction firm recognized with awards, operating primarily in Newcastle, The Hunter, Sydney, the Mid North Coast, and the Central West. Their expertise spans commercial projects, refurbishments, multi-unit residential developments, and upscale residential builds. The company prioritizes cost-effective design guidance, uses high-quality materials, and partners with skilled local tradespeople to ensure projects are delivered punctually and meet exceptional standards. Their foundational values—Respect, Honesty, Performance, and Quality—underpin all client engagements and project outcomes. Team members benefit from a cooperative environment that emphasizes professionalism and lasting relationships.

Role Overview

The Contract Administrator position is a full-time role located in the Greater Newcastle Area that offers hybrid working flexibility including some work-from-home arrangements. The primary responsibility is to prepare, review, and manage contracts for both commercial and residential projects, guaranteeing adherence to company policies and legal standards.

Duties and Responsibilities

• Administer daily contract documentation and maintain accurate records.
• Track contract variations and monitor project budgets.
• Assist project managers with procurement processes and subcontractor agreements.
• Communicate with clients, consultants, and suppliers to clarify contract terms and resolve any issues.
• Support tendering processes and contribute to risk assessments.
• Enhance contract administration workflows and procedures.

Qualifications and Skills

• Proficient in contract negotiation and stakeholder communication to secure compliant and favorable contract terms.
• Experienced in contract management and procurement including documentation oversight and managing supplier/subcontractor agreements.
• Strong analytical abilities for reviewing contract conditions, assessing risks, and tracking financial as well as project performance metrics.
• Work experience in construction or property sectors, particularly with commercial or multi-residential projects, is preferred.
• Competent with contract administration software, Microsoft Office suite (especially Excel), and document management platforms.
• Holds relevant qualifications in Construction Management, Law, Business, or related fields, or possesses equivalent work experience.
• Keen attention to detail, excellent organization skills, and capacity to handle multiple projects and deadlines effectively.
• Able to work collaboratively in project teams and independently within a hybrid work model.