Construction Project Coordinator

About Otis Elevator Co.

Otis is the global leader in elevator and escalator manufacturing, installation, and servicing, moving approximately 2.4 billion people and maintaining around 2.4 million customer units worldwide. Known for products in iconic landmarks such as the Eiffel Tower and Burj Khalifa, Otis employs over 72,000 professionals globally dedicated to innovation, safety, and quality.

Role Overview

We seek a Construction Project Coordinator based in Auckland, New Zealand, to support the Construction business nationwide. This permanent, full-time position reports to the Delivery Operations Lead and works closely with Project Managers to enhance project delivery, scheduling, and risk management, focusing on minimizing project close-out delays.

Key Responsibilities

• Manage Boost and Avetta applications ensuring contractor and site compliance.
• Prepare, distribute, and oversee contracts, quotations, purchase requisitions, and purchase orders.
• Track open and aged purchase orders via the JDE system and proactively ensure timely completion.
• Handle non-PO invoices and coordinate shipment and logistics tracking efforts.
• Regularly review storage expenses and freight invoices, acting as a procurement gatekeeper, escalating cost overruns.
• Verify timesheets including overtime, allowances, and cost coding before Project Manager approval.
• Ensure all quality documentation is finalized and defect closures completed to facilitate project completion (NIS).
• Collaborate effectively with Engineering, Supply Chain, Sales, and Service departments to support cross-functional project delivery.

Qualifications & Experience

• Preferred tertiary qualifications in Building, Engineering, or relevant Electrical/Mechanical Trade Certificates.
• Business or Commerce degrees are also desirable.
• 2-3 years' experience in managing lift and escalator installation projects is advantageous.
• Strong stakeholder engagement skills with teams including Sales, New Equipment, Contract Management, Builders, and Consultants.
• Excellent communication skills in English, both written and verbal.
• Proven organizational and planning capabilities.
• Self-motivated with the ability to work safely and efficiently in dynamic settings autonomously or within a team.
• A commitment to excellence, innovation, and strong work ethics.

Additional Information

Otis fosters an inclusive workplace and is an Equal Opportunity Employer. Accommodations are available upon request for applicants with special needs or disabilities. The company emphasizes its core values prioritizing Safety, Ethics, and Quality, and offers resources such as leadership training and scholarship opportunities to support employee development.