Bid & Contracts Administrator

Overview

Mainline is looking for a meticulous and proactive Bid Contracts Administrator to join their team, supporting growth in Power, Water, and Civil Infrastructure sectors. This permanent full-time position offers a hybrid work setting across office, home, and site locations in Cork, Ireland, with competitive salary and a standard 40-hour workweek.

Key Duties

• Prepare and submit pre-qualification questionnaires (PQQs), tenders, bids, and framework proposals.
• Maintain updated bid libraries, capability statements, case studies, CVs, and other essential bidding documents.
• Assist sales and marketing teams with creating presentations, brochures, and customer-facing materials.
• Manage administration of framework contracts and maintain contract registers accurately.
• Support management by preparing client reports and reviewing framework contract performance documentation.
• Oversee document control ensuring compliance with company procedures for record keeping.
• Engage in business development efforts, customer interaction activities, and industry events coordination.
• Assist with drafting board presentations, management reports, and strategic business documents as needed.

Qualifications and Experience

• Hold a third-level qualification in Business, Law, Commercial Management, Marketing, Construction Management or related fields.
• Experience in administrative roles involving contracts, bid coordination, or commercial support.
• Proficient with Microsoft Office suite, especially Word, Excel, and PowerPoint, complemented by comfort with AI tools.
• Exceptional attention to detail and capability to juggle multiple deadlines effectively.
• Strong organizational skills and expertise in document management.
• Beneficial to have experience in tender submissions, framework contract support, and familiarity with construction, utilities, infrastructure, or engineering sectors.
• Knowledge of contractual law, contract administration, or claims management considered an asset.

Ideal Candidate Attributes

The successful individual will be organized, communicative, and capable of multitasking across diverse business disciplines, adept at coordinating multiple stakeholders and furthering the organization’s commercial and strategic goals.

Compensation and Benefits

• Hybrid working arrangement combining office, home, and site presence.
• Competitive salary with bonus opportunities.
• Participation in pension scheme including death-in-service benefit.
• Discounted health insurance access.
• Support for continuing education.
• Provision of laptop and mobile phone.
• Employee assistance program available.