Admissions Assistant

About Townsville Grammar School

Established in 1888, Townsville Grammar School is one of Queensland's original Grammar schools, located in Townsville, Queensland, Australia. The institution caters to approximately 1400 students from Pre-Prep to Year 12 across multiple campuses, including a Year 7-12 campus in North Ward and two Junior School campuses. It is a co-educational, non-denominational school known as the leading academic school in Northern Queensland and offers the International Baccalaureate Diploma Programme for senior students. The school also accommodates around 120 boarders, including approximately 25 international students.

Role Overview

The school is seeking a meticulous and professional Admissions Assistant to join the Office of Advancement. This role supports enrolment processes for students from Pre-Prep through Year 12 and assists with administrative tasks related to scholarship and bursary programs. The position is available on a term-time basis with consideration for either full-time or part-time hours and requires an individual who values accuracy, confidentiality, and excellent service delivery to prospective and current families.

Key Responsibilities

• Managing enrolment applications and admissions paperwork efficiently.
• Keeping precise and up-to-date records in the admissions databases and systems.
• Preparing and assembling enrolment information packs.
• Handling scanning, filing, archiving, and managing electronic documents.
• Organizing the Advancement Office storeroom, including supplies like merchandise, promotional items, signage, and stationery.
• Supporting events such as Open Days, information sessions, and enrolment activities.
• Providing administrative assistance for scholarship and bursary initiatives.
• Helping with the creation and distribution of promotional materials.
• Maintaining office supplies and resources.
• Safeguarding the confidentiality and integrity of student and family information.

Candidate Profile

• Prior administrative experience in education, customer service, or a professional office setting is highly desirable.
• Strong organisational and time management abilities.
• Exceptional accuracy and attention to detail.
• Effective written and verbal communication skills.
• Proficient with Microsoft Office applications, especially Outlook, Word, and Excel.
• Experience or aptitude in using databases or CRM systems.
• Demonstrated discretion and sound judgement managing sensitive information.
• Ability to work independently and collaboratively within a team.
• Commitment to delivering professional, responsive service to students, families, staff, and visitors.

Benefits and Conditions

• Competitive pay with up to 12.75% superannuation.
• Discounted tuition fees for children of permanent staff members.
• Eligible staff receive 14 weeks of paid parental leave after meeting qualifying criteria.
• Opportunities for professional growth and development.
• Access to confidential counselling services via an Employee Assistance Program (EAP) for staff and families.
• EAP app access featuring wellbeing resources like webinars, health assessments, and exclusive discounts.
• Reduced membership rates at Strand Fitness club.

Additional Information

Applications must include a cover letter detailing alignment with the role's responsibilities, a CV, and references from two current referees. The closing date for applications is 31 August 2026, though early submissions are encouraged as the role may close once a suitable candidate is identified.

Child Safety and Wellbeing

Townsville Grammar School is dedicated to fostering a safe and supportive environment for all children and young people. All employees must adhere to the school's child-safe policies, maintain professional boundaries, and undergo appropriate pre-employment screening such as Working with Children (Blue Card) checks. Comprehensive background verification ensures the best personnel join the school community. Further details about child safety policies are available on the school's website.