Accounts Payable Lead

About the Company

Virtual Tech Gurus (VTG) is a multinational technology firm with a workforce exceeding 100 across three nations. With over 18 years delivering technology solutions to Fortune 5000 clients, VTG excels in Hybrid Solutions blending data center and public cloud innovations. Their portfolio encompasses cloud transformation, data and application migration, managed services, and talent acquisition.

Role Summary

We are seeking a seasoned Accounts Payable Lead equipped with extensive experience in vendor invoice handling, payment processing, reconciliation, and AP ageing management. The role involves managing the daily accounts payable functions and supporting payroll and payment systems. Expertise in US Accounting standards and payroll processing is advantageous.

Key Responsibilities

• Manage daily operations of accounts payable, ensuring timely and precise processing of transactions.
• Inspect and validate vendor invoices against purchase orders and goods receipt notes, addressing discrepancies diligently.
• Oversee vendor payment workflows and schedule payments in alignment with agreed terms.
• Conduct thorough vendor account and AP reconciliations to maintain accuracy.
• Track accounts payable ageing, pending approvals, and follow up proactively.
• Maintain updated and accurate vendor master data and documentation.
• Handle escalations and resolve vendor queries related to invoices and payments.
• Detect and resolve duplicate invoices and payment mismatches.
• Liaise with internal departments for invoice authorization, payment processing, and issue resolution.
• Support month-end closing activities, AP reporting, and audits effectively.
• Mentor and assist AP team members with daily tasks and process concerns.
• Identify process improvement opportunities to enhance AP accuracy and efficiency.

Payroll Support

• Manage vendor onboarding and maintenance within banking and ADP payroll systems.
• Assist in executing payroll cycles through ADP, ensuring timely and precise payroll runs.
• Review payroll details including deductions and tax-related elements.
• Track and update Paid Time Off (PTO) records.
• Coordinate scheduling of Wire and ACH payments as needed.
• Investigate and resolve payroll discrepancies collaboratively with relevant departments.
• Maintain comprehensive payroll documentation and record-keeping.

Required Qualifications and Experience

• 6 to 10 years’ experience in accounts payable or finance and accounting.
• Proven expertise in vendor invoice processing, payments, reconciliation, and ageing management.
• Ability to identify and resolve invoice/payment discrepancies and manage escalations.
• Basic knowledge of payroll operations, deductions, and tax concepts.
• Experience with ADP payroll systems is preferred.
• Familiarity with Wire and ACH payment processing methods.
• Exposure to US accounting standards and clientele is desirable.
• Working understanding of US GAAP accounting principles.
• Strong command of AP operations, month-end closing processes, and accounting protocols.
• Excellent communication, coordination, analytical, and problem-solving skills.
• Proficiency in MS Excel for data analysis and reporting.
• Knowledge of accounting or ERP software such as QuickBooks or Zoho Books is advantageous.
• Experience leading or coordinating junior accounts payable team members is a plus.