Accounts & Admin Executive

Position Overview

We are seeking a diligent Accounts & Admin Executive to join our team in Kampala on a full-time, permanent basis. This role involves managing daily accounting and administrative tasks, including invoicing, payments, receipts, expense documentation, and maintaining accurate records primarily using Excel and accounting software.

Key Responsibilities

• Maintain daily accounting records and supporting documentation.
• Record and manage sales, purchases, receipts, payments, and expenses accurately.
• Prepare and organize invoices, bills, receipts, and payment documentation.
• Maintain records for accounts payable and receivable, and ensure follow-up on outstanding customer payments.
• Verify supplier bills along with necessary supporting paperwork.
• Keep updated account records for both customers and suppliers.
• Conduct basic reconciliations of bank, cash, and ledger accounts.
• Identify and rectify fundamental discrepancies in accounting entries.
• Prepare and maintain daily and monthly accounting records through Excel and accounting software.
• Generate basic reports including sales, expenses, collections, and payments.
• Review and process employee travel and expense claims.
• Organize and file all invoices, receipts, vouchers, and accounting documents properly.
• Assist management or accounting teams with routine financial tasks.
• Maintain comprehensive office records, files, and documents.
• Manage routine email communications and correspondence.
• Draft basic documents, reports, and spreadsheets using Excel.
• Coordinate with sales and other departments regarding billing, invoices, expenses, and necessary details.
• Provide support to the Branch Manager and management for accounting and administrative operations.
• Assist with general office administration and coordinate day-to-day activities effectively.

Qualifications and Experience

• Graduate degree in Commerce, Accounting, Finance, Business Administration, or a related discipline.
• Possess 3 to 4+ years of experience in fundamental accounting, accounts administration, or equivalent roles.
• Practical understanding of sales and purchase entries, invoice processing, receipt and payment tracking, expense recording, accounts payable and receivable, bank reconciliation, and ledger maintenance.
• Proficient with MS Excel and MS Word.
• Experience with accounting software such as Tally, Zoho Books, or QuickBooks is advantageous.
• Strong numerical aptitude coupled with excellent organizational skills.
• Exceptional attention to detail and accuracy in work.
• Effective communication skills and the ability to follow up appropriately.
• Capable of maintaining records and completing routine accounting duties in a timely manner.
• Attributes of honesty, responsibility, organization, and eagerness to learn are essential.

Ideal Candidate Profile

The preferred candidate is hands-on with core accounting activities and confident in handling invoices, expenses, payments, and reconciliations. They should be self-reliant in managing daily accounts with minimal oversight.

Benefits and Work Environment

• Experience working in an international business setting.
• Opportunity to enhance skills in accounts, finance, administration, and general business operations.
• Collaboration with leadership enhancing business growth contribution.
• Development of strong professional and organizational skills.
• Stable full-time position with potential for career advancement.
• A supportive and cooperative workplace culture.