Inventory Executive

Overview

The Inventory Executive will be key in managing inventory control, facilitating purchasing coordination, overseeing product warranty claims, and assisting warehouse operations to support seamless business activities. This position requires ensuring inventory accuracy, managing stock replenishment, and maintaining documentation and reports aligned with company and regulatory requirements.

Key Responsibilities

• Oversee and monitor inventory quantities to maintain adequate stock at retail outlets and warehouse locations.
• Support stock planning, replenishment cycles, and movement of inventory efficiently.
• Make precise entries of inventory transactions within the ERP system.
• Collaborate with warehouse and retail teams to uphold stock accuracy and optimize operations.
• Assist in physical stock checks, cycle counts, and reconciliation efforts.
• Facilitate logistical activities including shipping, delivery coordination, and related tasks as necessary.
• Track inventory flows, identify discrepancies, and prompt timely issues resolution.
• Handle custom orders by processing customer requests and liaising with vendors to ensure order accuracy and timeliness.
• Follow-up on delivery timelines and shipment statuses with suppliers and internal stakeholders.
• Manage product claims originating from outlets, warehouse, or customers, including quality assessments to verify claim validity.
• Communicate with vendors about warranties, product returns, replacements, and compensation procedures.
• Monitor slow-moving stock to prevent quality degradation and operational losses, implementing preventive measures as needed.
• Manage repair, cleaning, salvageable inventory items, and spare parts.
• Ensure proper disposal of products compliant with company policies and local regulations.
• Maintain comprehensive documentation and tracking for all warranty and product claims processes.
• Contribute to the sustainability strategy by supporting environmental, social, and governance (ESG) actions such as carbon footprint reduction, energy and waste management.
• Collect, consolidate, and analyze ESG-related data including emissions and energy usage.
• Support various departments involved in sustainability programs, including recycling and corporate social responsibility initiatives.
• Prepare regular reports on inventory control, stock movement, and warranty claims, utilizing Excel and data tools to extract operational insights.
• Ensure filing and record keeping complies with audit and regulatory standards.
• Provide operational assistance during sales events and company activities and collaborate closely with Retail, Warehouse, and Operations teams.
• Undertake additional duties as requested by management.

Qualifications & Skills

• Diploma in Supply Chain, Logistics, Business Administration, or related discipline.
• Preferably minimum one year experience in inventory management, warehousing, purchasing, or operational support.
• Experience or familiarity with ERP systems and inventory processes is advantageous.
• Proficient use of Microsoft Office suite, particularly Excel.
• Strong analytical, problem-solving, and organizational capabilities.
• Effective communication and interpersonal skills to collaborate with diverse stakeholders.
• Attention to detail, responsible, and able to work independently within a fast-paced setting.
• Motivated with a positive attitude to support business operations.

Benefits & Work Conditions

• Five-day work week schedule.
• Performance bonuses, overtime pay, and public holiday allowances.
• Opportunities for career development and advancement.
• Comprehensive insurance coverage including medical, hospitalization, life, and personal accident.
• Annual leave up to 14 days, along with sick leave and statutory holidays.
• Employee discount benefits.
• Supportive and friendly team environment.
• Applications welcome from fresh graduates.