Executive Assistant

About the Company

Wise is a global technology firm dedicated to revolutionizing how money moves and is managed worldwide. Focused on minimal fees, maximum convenience, and speed, Wise enables individuals and businesses to send money internationally, spend abroad, and handle overseas payments with ease.

Position Overview

We are seeking an Executive Assistant to support the Head of Banking & Expansion APAC, with some additional assistance to other senior APAC leadership members. This role is based in our Singapore office and plays an essential role in managing complex schedules, coordinating important meetings, overseeing logistical details, and ensuring smooth daily operations within a dynamic global environment.

Key Responsibilities

• Manage intricate calendars and inboxes across multiple time zones, ensuring executives' time is optimized.
• Prepare detailed agendas, secure correct attendees, and distribute pre-reads for leadership meetings.
• Document and communicate meeting outcomes and action items, tracking project progress and following up accordingly.
• Identify stakeholder priorities and manage workstreams proactively, safeguarding calendar time for high-impact activities.
• Coordinate complex international travel arrangements, including visa processing, itineraries, and local transportation.
• Handle expense reports and invoice processing with strict adherence to company policies and collaborate with Finance Business Partners to monitor budgets.
• Spot workflow improvement opportunities and independently implement streamlined processes.
• Manage administration and approvals within Workday on behalf of stakeholders confidentially.
• Organize leadership events such as offsites, Mission Days, and squad social gatherings by managing venues, vendors, and content.
• Promote an inclusive company culture and support teams through AI-driven transformation initiatives.

Qualifications and Skills

• Experience as a Personal or Executive Assistant in fast-growing, international companies.
• Exceptional skills in managing complex executive calendars and logistical coordination.
• Proven experience with expense and budget management.
• Strong track record planning and executing corporate events.
• Exceptional organizational skills with the ability to juggle multiple priorities while providing active project oversight.
• Clear, adaptable communication skills suitable for diverse internal and external stakeholders.
• Proactive problem-solving abilities to anticipate and resolve logistical challenges independently.
• Proficiency with Google Suite, Slack, and a readiness to adopt AI tools for workflow optimization.
• Highest standards of discretion and integrity in handling sensitive information.
• Project management capability for organizing team offsites and company-wide events.
• Collaborative team player, capable of providing support across the Business Operations and Support Services team and fostering a supportive culture.

Additional Information

Wise values diversity, equity, and inclusion, believing strongly in building teams that respect and empower all members, enabling them to contribute fully and grow in their careers. We maintain a global, inclusive workforce aligned with our mission of creating money without borders or prejudice.