Scanning Operator

Position Summary

The Scanning Operator will play a pivotal role within Atain's Accounts Payable team, supporting one of Atain's major global clients by ensuring that invoices and associated documents are accurately digitized and processed promptly. This role is critical to the accurate execution of payment cycles and financial reporting.

Key Responsibilities

• Identify all necessary details for invoice scanning and proceed to scan invoices from Kofax into SAP systems.
• Manually archive scanned invoices post-processing, maintaining traceability and ready retrieval for audit purposes.
• Perform PDF scanning using the PEGA platform for ticket documents.
• Rescan and return invoices to vendors when discrepancies or errors are found, adhering to the documented client process.
• Ensure all scanned documents meet established quality standards and data accuracy as per SLA/KPI agreements with the client.
• Handle all client financial documents confidentially and according to Atain's data protection policies.
• Report any issues affecting team performance or KPIs promptly to the Team Coordinator for swift resolution.
• Collaborate effectively with other team members to facilitate seamless transitions across scanning, processing, and payment stages.

Required Skills and Attributes

• Proficient written and spoken English communication and presentation skills.
• Strong organizational abilities with capabilities in time management and adherence to standardized processes.
• Problem-solving aptitude, utilizing both intuition and logical analysis to preempt or resolve issues accurately and swiftly.
• Capability to work independently with minimal supervision, taking ownership of assigned responsibilities.
• Keen attention to detail ensuring accuracy given the sensitivity of financial documentation.
• Comfortable working under fast-paced, deadline-driven environments, with a focus on KPIs.
• Trustworthy in handling confidential and sensitive financial information.

Project Context

This role supports Accounts Payable activities within Atain’s broader Order-to-Cash and Procure-to-Pay operations by managing invoice processing functions that span from internal requisition to supplier payments and ledger recording.

Benefits and Work Environment

• Engagement on a prominent global client account offering high visibility.
• Comprehensive onboarding and training focused on client-specific tools and procedures.
• Collaboration in a structured, process-driven team environment within Atain’s Global Business Services division.