Executive Assistant to Director - Construction, Development & Maintenance

About the Role

Staford School, a prominent education group in Lucknow delivering quality preschools and K-12 education, is enhancing its leadership support team. We seek a detail-oriented, proactive Executive Assistant to collaborate closely with the Director of Construction, Development & Maintenance. This role is key to facilitating smooth operational workflows, aligning strategic initiatives, and boosting executive productivity across multiple project locations nationwide.

Key Responsibilities

• Organize and maintain the Director's schedule, coordinate meetings, and manage travel arrangements for project sites across India.
• Develop and circulate agendas, briefing materials, presentation slides, and track follow-ups for senior leadership and interdisciplinary teams.
• Serve as a primary communication filter, prioritizing incoming queries and escalating critical matters promptly to the Director.
• Monitor project schedules, budgetary status, and contractor deliverables; prepare concise executive summaries and updates for leadership.
• Facilitate communication between internal teams and external stakeholders including contractors, architects, government bodies, and finance/legal departments.
• Manage documentation, meeting minutes, compliance records, ensuring all project correspondence is systematically archived and retrievable.

Required Skills & Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Experience with calendar and task management applications such as Outlook, Asana, and Trello.
• Capability to handle project documentation and reporting effectively.
• Skillful in coordinating with diverse stakeholders.
• Knowledge of construction project terminology.
• Strong written and verbal business communication.
• Excellent time management and prioritization abilities.

Preferred Attributes

• Previous experience supporting C-suite or Director-level professionals in the construction or real estate sectors.
• Familiarity with project management software like MS Project or Primavera.
• Basic awareness of building codes and maintenance processes.

Benefits & Work Environment

• Collaborative onsite workplace interacting directly with senior leadership influencing critical construction and development outcomes.
• Potential career progression into project coordination or operational leadership roles within an expanding enterprise.
• Exposure to diverse facets of construction, maintenance, and development activities across India.