Secretary

About the Role

James M Nash & Co Solicitors, a reputable law firm located in Scariff, County Clare, is looking to hire a Secretary to support their legal team. This position offers flexibility with options for full-time (5 days per week) or part-time (3 or 4 days per week) schedules. The working hours are fixed from 9:30am to 5:30pm on working days. Note that this role requires on-site attendance at the Scariff office; remote work options are not available.

Key Responsibilities

• Deliver secretarial and administrative assistance to solicitors.
• Prepare, type, and format legal documents and correspondence.
• Handle incoming and outgoing mail, emails, and other communications.
• Answer phone calls professionally and manage client enquiries courteously.
• Organize and maintain diaries and appointments.
• Update and manage client files and records systematically.
• Perform scanning, photocopying, filing, and document preparation as needed.
• Maintain precise records while ensuring confidentiality at all times.
• Communicate professionally with clients, solicitors, courts, and associated parties.
• Offer general support to the broader office team as required.

Candidate Profile

• Prior secretarial or administrative office experience is preferred but not mandatory.
• Strong organizational and time-management abilities.
• Meticulous attention to detail and accuracy.
• Proficient typing and document creation skills.
• Excellent written and oral communication capabilities.
• Familiarity with Microsoft Office suite, especially Word and Outlook.
• Professional, approachable, and friendly demeanor.
• Trusted to handle confidential information discreetly.
• Capable of working independently, exercising initiative, and prioritizing tasks.
• A team player comfortable in a small, dynamic office environment.

Experience within a solicitor's office or understanding of legal practices would be advantageous but is not essential.

What We Provide

• A welcoming and professional workplace atmosphere.
• Flexible schedules allowing 3, 4, or 5 working days per week.
• Consistent daily work hours from 9:30am to 5:30pm.
• An hour-long closed office break for lunch each day.
• Access to training and support when necessary.
• Competitive remuneration based on experience and qualifications.

Additional Information

• Work location: Scariff, County Clare, Ireland.
• Employment type: Fully on-site presence required.
• Working hours: 9:30am to 5:30pm daily, flexible days per week (3, 4, or 5).