Receptionist

About the Company

Invarium Group of Companies is an established organization in Zimbabwe operating across several sectors including business process outsourcing, insurance, and financial services.

Role Overview

We are searching for a well-organized and professional Receptionist to serve as the initial point of contact at our Harare office. This role involves managing front-office operations, efficiently handling communications, and offering dependable administrative support to the group.

Key Responsibilities

• Greet and welcome visitors, clients, and employees, guiding them professionally to the appropriate person or department.
• Maintain a clean, orderly, and presentable reception area that reflects the company's professional image.
• Keep the visitor log updated and issue visitor passes following the office's security and access guidelines.
• Answer, screen, and properly forward incoming phone calls, ensuring messages are accurately recorded when necessary.
• Receive, sort, and distribute mail, courier deliveries, and packages; coordinate the dispatch of outgoing items.
• Arrange and manage appointments, reserve meeting rooms, and prepare boardrooms as needed.
• Provide general administrative assistance such as photocopying, scanning, filing, and data entry tasks.
• Assist the HR & Administration team with administrative duties, including facilitating onboarding arrangements for new staff members.
• Perform additional tasks and duties as reasonably assigned.

Qualifications and Experience

• A diploma, certificate, or degree in Front Office Administration, Business Administration, Secretarial Studies, or a related discipline.
• Additional certification in Customer Service or Office Management is advantageous.
• Between one and two years of experience in receptionist duties, front desk, or customer-facing administrative roles.
• Competent in Microsoft Word, Excel, Outlook, and operating common office equipment.
• Exposure to working in group or multi-entity organizations is considered a plus.

Required Skills and Attributes

• Exceptional organization and attention to detail.
• Strong verbal and written communication skills combined with a courteous and professional telephone manner.
• Neat personal appearance and the ability to professionally represent the company at all times.
• Sound judgment, discretion, and the ability to handle confidential material with integrity.
• Dependable, punctual, and capable of working independently with minimal supervision.

Application Details

Candidates interested in this opportunity should submit their curriculum vitae and cover letter, referencing "Receptionist" in the subject line, by August 21, 2026, to the designated email address provided by the company.