QA/QC Documentation Specialist

Overview

A company in the steel manufacturing and oil & gas fabrication sector is looking to hire a skilled QA/QC Documentation Specialist based in Dubai. This role is focused on controlling and maintaining quality assurance and control records specifically for miter bend and fittings manufacturing projects.

Key Responsibilities

• Manage and oversee QA/QC documentation related to manufacturing processes of miter bends and fittings.
• Collaborate with teams including QC engineers, production, engineering, planning, client representatives, and third-party inspection agencies (TPIA) to gather, review, submit, and secure approval for quality documents.
• Examine all documents for completeness, correct versions, record traceability, signatures, inspection status, and compliance with established formats before dispatch.
• Create and keep updated registers for documents, inspections, tests, non-conformance reports (NCR), punch lists, and submission trackers.
• Prepare and expedite inspection requests and notifications to clients and TPIA.
• Follow up promptly with QC engineers and other departments to collect pending inspection reports, non-destructive testing (NDT) reports, test certificates, material test certificates (MTC), and calibration certificates.
• Drive timely compilation and submission of manufacturing record books, quality dossiers, and final data books.
• Implement rigorous control over document versions to avoid use of obsolete files.
• Ensure confidential handling and proper archiving of project documents within approved electronic systems.
• Monitor status of document submissions, highlighting any delays or missing documents to senior QA/QC management.
• Maintain both digital and physical copies of records as required by company and project guidelines.
• Coordinate with client and TPIA regarding document feedback, resubmission requirements, approvals, and overall status.
• Organize an efficient filing and retrieval system for all QA/QC materials.
• Verify inspection reports include necessary identifications, dates, approval signatures, and acceptance criteria.
• Ensure consistent referencing of heat numbers, component and weld numbers, drawings, and inspection documents.
• Compile essential supporting documents such as MTCs, NDT and post weld heat treatment (PWHT) reports, hydrotest documentation, dimensional and hardness testing reports, and calibration certificates.
• Prepare comprehensive document transmittals and submission packages per project specifications.
• Promptly address client and TPIA comments and resubmit revised documents within agreed timelines.
• Track approval, rejection, and resubmission statuses, maintaining updated logs.
• Work closely with QC engineers daily to obtain inspection documents immediately after inspections conclude.
• Coordinate with production and engineering teams to recover missing or corrected records needed for submissions.
• Follow up with third-party inspectors, NDT labs, and subcontractors for outstanding reports and certificates.
• Escalate any overdue or critical documentation that could impact product release, dispatch schedule, or project deadlines.
• Assist in preparing and closing quality-document punch points promptly.

Qualifications and Experience

• Diploma or Bachelor's Degree; preferably with experience in technical documentation.
• 3 to 7 years of hands-on experience in QA/QC documentation, document control, or within oil & gas fabrication projects.
• Familiarity with Microsoft Office tools alongside document register management, transmittal processes, and electronic document control systems.
• Ability to interpret basic engineering drawings, inspection reports, material test certificates, NDT documentation, and other quality assurance paperwork.
• Strong organizational, communication, and follow-up skills with a detailed approach to document tracking and coordination.
• Proven capability to ensure punctual, precise, and complete QA/QC document submissions to prevent project delays.
• Expertise in managing document traceability and expediting client and TPIA approval workflows.