Purchasing Manager

About the Role

The Purchasing Manager will lead and oversee comprehensive procurement and supply chain functions for the hotel in Doha, Qatar. Reporting directly to the Director of Finance, this senior role is accountable for sourcing, negotiating, and acquiring all essential goods including materials, food and beverage stock, operating supplies, and vendor services critical to hotel operations.

The goal is to obtain top-quality products and services at competitive prices, uphold optimal inventory levels, ensure strict compliance with health and hygiene standards, and contribute to hotel profitability via strategic cost management.

Primary Responsibilities

• Lead and mentor the purchasing, receiving, and warehouse staff, ensuring efficient inventory flow and coordination across departments.
• Design, execute, and maintain procurement standard operating procedures aligned with corporate policies and internal auditing requirements.
• Develop and sustain robust relationships with vendors and suppliers, conducting supplier audits, quality evaluations, and price comparisons regularly.
• Manage procurement activities across various hotel departments such as Food & Beverage, Rooms, Engineering, Spa, and Administration.
• Handle competitive tendering, bid assessments, and negotiate contracts for recurring purchases, capital investments, and service agreements.
• Track market trends, price movements, and seasonal availability—particularly for fresh and imported food items—to optimize purchasing decisions and costs.
• Work closely with the Cost Controller and Executive Chef for market pricing, yield analyses, and recipe costing.
• Ensure purchase orders are properly approved per set authorization matrices before orders are placed.
• Set and monitor par stock levels to reduce holding costs, avoid waste, and prevent stock shortages.
• Review inventory discrepancies monthly with Finance and promptly address any receiving variances.
• Supervise receiving procedures to confirm all deliveries comply with purchase order specifications and quality standards.
• Enforce adherence to local health regulations, HACCP, and food safety standards within receiving and storage operations.
• Ensure accurate documentation and prompt processing of credit memos relating to damaged or incomplete deliveries.
• Manage supplier reconciliations at month-end and collaborate with Accounts Payable to resolve invoice issues and uphold proper credit terms.
• Produce monthly reports detailing purchasing variances, cost-saving efforts, and supplier performance evaluations for senior management review.
• Support the preparation of the annual operating and capital budget for the procurement department.