Plant Administrator

About BAM

BAM is committed to building a sustainable future through the design and construction of vital infrastructure and high-quality buildings, making it one of Europe's leading construction companies. The company fosters an inclusive and welcoming environment for all employees, regardless of background or identity.

Role Overview

The Plant Administrator plays a crucial role in ensuring the smooth running of the Plant Department by providing comprehensive support in administration, procurement, accounting, and fleet management. The position demands a highly organised and proactive individual capable of handling multiple priorities with precision while maintaining accurate records and adherence to company policies.

Key Responsibilities

• Coordinate dispatch and return procedures for all plant equipment and vehicles.
• Manage company vehicle assignments and maintain Benefit-in-Kind (BIK) documentation.
• Schedule maintenance tasks for vehicles, including NCT, DOE tests, tax renewals, and service appointments.
• Maintain detailed records related to plant, vehicles, safety gear, and their maintenance activities.
• Track and report on maintenance needs and any plant or vehicle faults.
• Handle purchase orders by processing and monitoring them efficiently.
• Communicate with suppliers about order status, deliveries, pricing, and account issues.
• Reconcile supplier invoices with relevant purchase orders and delivery notes.
• Support month-end purchasing and reporting tasks.
• Accurately process incoming invoices in a timely manner.
• Reconcile creditor statements and address any discrepancies found.
• Perform lease reconciliations as required.
• Issue invoices to both internal and external customers.
• Develop and maintain various reports utilizing Microsoft Excel.
• Manage and update plant and vehicle databases ensuring data accuracy and integrity.
• Assist with month-end reporting processes related to plant and fleet activities.
• Support general office tasks including filing, archiving, stock checks, and document handling.
• Arrange travel plans such as flights and accommodation bookings.
• Provide reception coverage during staff holidays and breaks.
• Offer support across the Plant Department and other business areas as needed.

Required Qualifications and Skills

• Previous experience in administrative or accounting roles.
• Excellent organisational and time management abilities.
• Strong communication skills, both written and verbal.
• Meticulous attention to detail and dedication to data accuracy.
• Proficient use of Microsoft Office suite, especially Excel.
• Capability to work both independently and within a team setting.
• Effective prioritisation skills in a fast-moving workplace.
• A professional, flexible, and proactive work attitude.

Preferred Experience

• Background in Plant, Fleet, Construction, Operations, Purchasing, or Accounts Payable sectors.
• Experience handling invoices and performing reconciliations.
• Knowledge of fleet management and maintenance scheduling procedures.
• Familiarity with ERP, purchasing, or fleet management software.

Benefits and Perks

• Competitive salary package.
• 8% contribution to pension schemes.
• Coverage under private health insurance.
• Dental insurance plan.
• 26 days annual leave, with increments based on years of service.
• Two wellbeing days per year.
• Paid maternity and paternity leave.
• Opportunities for learning, development, and internal career progression.
• Company vehicles provided depending on role requirements.
• Additional attractive perks.

Inclusion and Accessibility

The recruitment and onboarding process is designed to be inclusive and accessible. Candidates are encouraged to communicate any required accommodations to support their application process.