Office Administrator and Procurement Coordinator

About the Role

Fortune Group India is recruiting a meticulous and proactive professional to fulfill the position of Admin & Procurement Coordinator at their Banjara Hills, Hyderabad office. The role features working hours from 10:00 AM to 7:00 PM, Monday through Saturday.

Primary Duties

• Oversee daily administrative tasks within the office environment.
• Organize and maintain both physical and digital filing systems.
• Manage internal communication, correspondence, and documentation flow.
• Arrange and coordinate meetings, appointments, and office logistics efficiently.
• Ensure office supplies are adequately stocked and inventory is up to date.

• Maintain accurate procurement records including purchase orders and invoices.
• Monitor material requests and ensure prompt procurement processes.
• Engage with vendors to obtain quotations, negotiate terms, and oversee timely delivery of goods.
• Keep a detailed vendor database and evaluate vendor performance regularly.
• Ensure all procurement activities comply with required documentation standards.

• Maintain systematic filing for contracts, agreements, and invoices.
• Track payment timelines and liaise with the accounts department for financial coordination.
• Prepare Management Information System (MIS) reports concerning procurement and administrative expenditures.
• Support audit processes and internal reviews by providing complete documentation.

• Facilitate communication and coordination between management, accounts, on-site teams, and vendors.
• Monitor and follow up on outstanding approvals and documentation.
• Assist senior leadership with administrative reports and tracking efforts.
• Promote efficient operational workflows to ensure seamless internal collaboration.