Inventory Associate - Medical Devices

About New Vision Healthcare

New Vision Healthcare is a family-owned business based in Ireland dedicated to enhancing lives through innovative medical device solutions. We specialise in supplying hospitals and healthcare professionals across Ireland with products in orthopaedics, women's health, and post-operative recovery. Our commitment to quality, reliability, and care defines our reputation in the healthcare sector.

Role Overview

We are seeking an Inventory Associate to manage the loan and consignment sets used in orthopaedic surgeries. This position demands meticulous attention to detail as each set plays a critical role in patient treatment. The incumbent will take full responsibility for ensuring the precision and efficiency of inventory processes.

Key Responsibilities

• Manage the complete loan service lifecycle, including ordering, assembling, and coordinating delivery and returns with the sales team.
• Maintain comprehensive, current lists of loan set availability.
• Conduct thorough checks of sets and accompanying documentation prior to dispatch.
• Handle check-in processes, restocking, and invoicing related to usage.
• Track serial and lot numbers consistently and accurately at all times.
• Ensure adherence to loan procedures across relevant teams, including sales.
• Supervise annual audits for consignment sets, rotate stock to prevent expiry, and prepare audit documentation.
• Order inventory stock and manage consignment paperwork efficiently.
• Support sales team in compliance with consignment protocols, especially during busy periods.
• Produce monthly inventory and audit reports.
• Perform manual handling tasks with boxes mostly weighing around 5kg, none exceeding 12.5kg, adhering to safe handling limits.
• Provide general office assistance including phone coverage, order processing, dispatch duties, and goods receipt as required.

Candidate Profile

• Strong organisational, planning, and detail-oriented skills.
• Ability to make confident, independent decisions.
• Clear, professional communication skills both verbal and written.
• Proficient with basic computer software such as Word, Excel, and Outlook.
• Collaborative yet capable of working independently.
• Physically fit with comfort in manual handling activities.
• Valid full driving licence with personal transportation due to rural workplace location.
• Experience in inventory management, preferably within medical or healthcare industries.
• Educational background in science, healthcare, or quality management is preferred.
• Genuine enthusiasm for healthcare products and their positive impact on patient care.
• Committed work ethic with readiness to foster best practices within the team.
• Integrity and honesty in interactions with colleagues and clients.
• Open to adopting new ideas and process improvements.
• Understanding of relevant legal and industry compliance requirements.

Benefits and Additional Information

• Competitive annual salary ranging from €30,000 to €45,000 based on experience.
• Full-time or part-time employment options.
• Starting pension contributions at 2% from day one, increasing to 5% after 12 months.
• Annual leave starting at 20 days, increasing up to 25 with service tenure.
• Access to comprehensive training programs and career advancement opportunities.
• Some flexibility in working hours subject to operational needs.
• Supportive work environment where your contributions directly aid patient care improvements.