Facilities Coordinator
NZ Transport Agency Waka Kotahi
Auckland, New Zealand · Full Time
Be the first to apply
- Experience
- Any
- Salary
- NZD 69,606 – NZD 77,340 / year
- Openings
- 1
- Posted
- 1 week ago
- Work mode
- In office
- Eligibility
- Applicants must have legal eligibility to live and work in New Zealand.
- Resume
- Required to apply
Where you'll work
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Job description
Role Overview
Join NZ Transport Agency Waka Kotahi as a Facilities Coordinator in Auckland, supporting the smooth and safe operation of our corporate office spaces. This role involves managing contractor relationships, overseeing maintenance tasks, and ensuring compliance with health, safety, and security standards.
Key Responsibilities
- Maintain office environments to high standards of safety, productivity, and sustainability.
- Manage contractor, supplier, and service provider relationships, ensuring compliance with agreed standards.
- Coordinate orders, purchases, and quotes for facility-related work and supplies, confirming completion.
- Assist in developing facilities management plans and schedules across multiple sites.
- Provide accurate, timely reports on facilities performance metrics.
- Collaborate closely with Corporate Property, Health, Safety & Wellbeing, Security teams, and building occupants to meet requirements and foster strong working relationships.
- Support ongoing improvements to consistent facilities management practices.
- Offer backup support for other workplace functions as part of the team’s commitment to Kotahitanga (working as one).
Candidate Profile
- Understanding of building maintenance, office operations, and managing suppliers.
- Experience in facilities management, property, or related fields; experience with office moves or minor fit-outs is advantageous.
- Knowledge of health and safety and security procedures relevant to office and contractor environments.
- Proven skills in relationship and stakeholder management, especially with contractors.
- Organized, confident, and capable of balancing multiple priorities with sound practical judgment.
- Proficient in Microsoft Office and comfortable with administrative tasks.
- Holds a clean, full New Zealand driver's license and able to travel confidently between offices in the region.
- Willingness or demonstrated knowledge to engage with Te Ao Māori principles and promote tikanga, Te Reo Māori, and awareness of Te Tiriti o Waitangi as it relates to public service.
About NZ Transport Agency Waka Kotahi
Work within the Te Ama – Commercial and Corporate group delivering vital business planning, financial, legal, and corporate services that support NZTA’s performance. The Support Services Team is crucial to the effective operation of the organisation.
Benefits
- Competitive salary between NZD 69,606 and 77,340 based on your experience and skills.
- Five weeks of annual leave.
- Income Protection and Critical Illness Insurance available for permanent staff.
- A supportive and inclusive workplace culture committed to diversity and equal opportunity.
Additional Information
- This is a full-time, office-based position located in Auckland for Upper North Island offices.
- Regular travel between office sites in the region is required.
- Applicants must have the legal right to live and work in New Zealand.
- We may begin shortlisting early, so prompt applications are encouraged.
- Waka Kotahi provides support for applicants with access needs during recruitment.