Executive Services Officer

About Coolum State High School

Established in 1985, Coolum State High School is a co-educational institution situated in the Sunshine Coast Region of Queensland, Australia. The school currently enrolls about 1618 students from Years 7 to 12, fostering a culture grounded in care, respect, and excellence. It offers a comprehensive curriculum coupled with a variety of co-curricular and extra-curricular activities. Nestled in an idyllic location near beachside and national parks, it serves communities including Coolum Beach, Marcoola, Marcus Beach, Yandina Creek, and Verrierdale.

Role Overview

We are looking for a seasoned, detail-oriented Executive Services Officer to join our team on a temporary full-time basis, starting early each school day at 7:00 am. This role involves delivering high-level executive and administrative support to the Principal and the Leadership Team, requiring professionalism, discretion, initiative, and sound judgement. The contract duration is temporary, with extensions not exceeding 12 months.

Key Responsibilities

• Handle scheduling, correspondence, and priority setting for the Principal.
• Produce reports, draft documents, prepare meeting minutes, and offer advanced administrative office support.
• Coordinate projects, conduct research on relevant issues, and ensure timely follow-up on tasks.
• Engage with governmental bodies, community members, and other stakeholders effectively.
• Assist with financial processes, procurement, human resources, and overall school operations management.
• Ensure maintenance of systems aligned with confidentiality, accuracy, and adherence to Department of Education policies and compliance standards.

Expected Competencies

The successful candidate must be comfortable navigating Department of Education policies, adept at sourcing and interpreting relevant guidelines, and capable of advising when specialist input is needed. A proactive and highly organized approach is essential, particularly when dealing with sensitive information and anticipating the needs of the Leadership Team.

Application Instructions

• Submit a resume with contact details for two referees familiar with your relevant employment history.
• Provide a one-page statement addressing the requirements outlined in the role description.
• Include evidence supporting mandatory requirements specified in the role description.
• Applicants must be current Queensland Government employees; recruitment agency submissions will not be entertained.
• Please advise any support you require so we can ensure an inclusive recruitment process.

Additional Information

This role is classified under the occupational group Administration. Extensions to this appointment will not exceed 12 months.