Executive, Payroll

Job Scope

The role primarily focuses on payroll management and HR compliance, dedicating 60% of effort to precise payroll processing and 40% to HR compliance and benefits administration.

Payroll Responsibilities

• Ensure timely and accurate preparation, processing, and validation of monthly payroll cycles.
• Manage payroll-related transactions including overtime calculation, allowances, CPF contributions, tax deductions, and mandatory statutory submissions.
• Process government-related payroll filings, reimbursements, and claims within specified deadlines.
• Maintain detailed payroll records aligning with company and regulatory standards.
• Perform payroll data reconciliation and address any discrepancies to uphold data integrity.
• Act as the main contact point for employee inquiries concerning payroll, compensation, deductions, and legal contributions.
• Collaborate closely with internal teams to streamline payroll processes and implement improvements.

HR Compliance and Benefits Administration

• Coordinate statutory reporting, internal audit preparations, and liaison with external auditors by supplying necessary documentation.
• Assist in reviewing and updating HR policies to meet employment laws and regulatory requirements.
• Administer annual compliance tasks such as employee declarations, credit screenings, and conflict of interest disclosures.
• Oversee compliance-related activities and maintain thorough records to ensure adherence.
• Support governance initiatives and propose enhancements to compliance controls.
• Manage employee benefits programs including medical insurance, life cover, and long service awards.
• Handle enrollments, modifications, renewals, and terminations related to benefits timely and accurately.
• Serve as the primary contact for employee questions on benefits, policy details, coverage, and eligibility.
• Collaborate with benefit providers, brokers, and stakeholders for issue resolution and service improvements.
• Contribute to benefits renewal processes, employee communications, and educational campaigns.
• Maintain accurate records for all benefits ensuring compliance with policies.

Process Improvement and Projects

• Develop and implement standard operating procedures to boost operational efficiency and enhance employee experience.
• Participate in HR projects involving benefits transformation, process optimization, system implementations, digitalization, and automation.
• Engage in continuous improvement initiatives to elevate the quality of HR operations and services.

Experience and Qualifications

• Minimum of three years’ experience in payroll, HR operations, benefits management, and compliance functions.
• Proven competency with end-to-end payroll processing, including statutory submissions and reconciliations.
• Knowledgeable in Singapore’s employment laws including CPF, IRAS, and statutory demands.
• Experience using HRIS and payroll systems; prior involvement in HR projects or enhancements is beneficial.

Skills and Competencies

• Strong analytical aptitude with a keen focus on detail and accuracy.
• Solid understanding of payroll legislation, HR compliance, and benefits management.
• Proficient in Microsoft Excel and capable in handling complex data.
• Excellent problem-solving, organizational, and stakeholder management abilities.
• Effective communicator with a service-oriented mindset.
• Trustworthy in handling confidential information with utmost discretion.
• Proactive, flexible, and continuously seeks improvements.