Executive Assistant

About MultiBank Group

MultiBank Group, founded in 2005 in California and now headquartered in Dubai, UAE, is a global pioneering financial institution. We specialize in offering advanced trading technology, exceptional liquidity, and outstanding customer service. Our product range includes Forex, Metals, Shares, Indices, Commodities, and Cryptocurrency CFDs. Serving a community of over 2 million clients in 100 countries, we facilitate a daily trading volume exceeding US$35 billion. The group operates under regulation by more than 18 financial authorities across five continents and has earned over 80 financial awards, underscoring our dedication to innovation and client success.

Role Overview

We are looking for a highly organized and proactive Executive Assistant to support the Chairman and senior leadership team. This role is critical for managing executive priorities, coordinating various organizational initiatives, and ensuring smooth daily business operations.

Key Responsibilities

• Oversee complex scheduling of meetings, conference calls, board reviews, and coordination across departments for senior leadership and stakeholders.
• Manage urgent requests by collaborating across multiple teams to optimize executive time and ensure organizational alignment.
• Serve as the primary liaison between the Chairman's office and internal departments, facilitating clear communication and timely follow-ups on initiatives.
• Work closely with department heads to monitor priorities, track project progress, and guarantee completion of action items within set deadlines.
• Prepare, revise, and format executive documents, including reports, presentations, board materials, meeting agendas, minutes, and correspondence.
• Maintain both digital and physical filing systems to ensure proper document control and easy accessibility.
• Provide support on strategic and operational projects by conducting necessary research, compiling data, preparing analyses, and coordinating project timelines.
• Encourage cross-departmental collaboration to drive alignment on business goals, operational enhancements, and directives from leadership.
• Compile departmental updates and reports providing leadership with clear insight on project status and operational effectiveness.
• Handle sensitive and confidential information with utmost professionalism and discretion.
• Represent the executive office in internal and external communications, nurturing strong organizational relationships.
• Offer additional support on special projects and leadership initiatives as needed.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or related discipline.
• 3 to 5+ years’ experience fulfilling Executive Assistant, Operations Coordinator, Project Coordinator, or comparable roles supporting senior executives.
• Fluency in English and Arabic with superior oral and written communication skills.
• Minimum typing speed of 60 words per minute with high accuracy.
• Proven proficiency in managing executive calendars, travel plans, meetings, and administrative functions in fast-paced settings.
• Excellent organizational abilities, adept at time management and juggling multiple priorities efficiently.
• Strong command of Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Keen attention to detail and a solid track record in preparing polished professional reports and presentations.
• Demonstrated capacity to coordinate cross-functional projects and ensure punctual follow-up on deliverables.

Why Work With Us?

• Be part of an internationally recognized leader in financial services.
• Attractive salary package alongside comprehensive employee benefits.
• Access to opportunities for career development and professional growth.
• Engage in a collaborative, inclusive, and dynamic workplace culture.
• Join an organization committed to advancing innovation and professional distinction.