Executive Assistant

About HUB24

HUB24 Limited is an ASX-listed company dedicated to transforming wealth management by integrating platform, technology, and data to enhance outcomes for financial professionals and their clients. Our mission is simple: empower better financial futures through collaboration.

Our distinctive culture values bold ideas, swift execution, and tangible impact across teams, the overall business, and the clients we serve daily. With over 1,100 employees across major Australian cities, HUB24 fosters a supportive and dynamic workplace.

Why You'll Enjoy Working Here

• Engage with intelligent, cooperative colleagues who effectively accomplish goals.
• Your suggestions are actively listened to, tested, and implemented instead of being sidelined.
• Grow your career flexibly with encouragement to learn, take on challenges, and pursue new pathways.

Additional benefits include genuinely flexible/hybrid working arrangements, an employee share scheme, enhanced leave and wellbeing support, superior parental leave, and various everyday perks such as discounts and financial wellness assistance.

Role Overview

We are seeking a seasoned Executive Assistant to be a trusted partner to our Chief Operating & Innovation Officer (COIO), who leads Technology, Innovation, Enterprise Solutions, and Program Management. This pivotal role supports leadership efficiency in a fast-paced, dynamic environment.

This position involves working primarily onsite four days per week, with the option to work from home one day weekly.

Key Responsibilities

• Facilitate the COIO and leadership team's effectiveness and connection to strategic objectives.
• Manage complex calendars, meetings, travel, and executive priorities proactively.
• Organize leadership gatherings including town halls, offsites, skip-level meetings, and stakeholder sessions.
• Develop presentations, briefing documents, reports, and executive communications.
• Assist with governance functions, Board activities, and executive leadership duties.
• Forge strong relationships within Technology and wider business divisions.
• Monitor actions, priorities, and key deliverables across various teams.
• Lead and support the Team Assistant/Personal Assistant function.
• Drive ongoing improvement and innovation by leveraging technology and AI-enabled tools.
• Opportunity exists to expand into broader business management roles over time.

Candidate Profile and Skills

• Proven experience supporting C-suite executives or senior leadership teams.
• Highly organised, detail-driven, and composed under pressure.
• Exceptional relationship-building skills, comfortable engaging at all organizational levels.
• Proactive mindset capable of anticipating and addressing needs before they arise.
• Strong ability to create presentations, executive correspondence, and meeting materials.
• Proficient in Microsoft 365 suite: Outlook, Word, Excel, PowerPoint, and Teams.
• Trusted, professional, and discreet when managing sensitive information.
• Experience supporting governance, Board processes, financial services, technology, or transformation teams is advantageous.

Recruitment Process

• Applicants receive confirmation post-application.
• Applications reviewed carefully by Talent team with ongoing updates.
• Shortlisted candidates will be contacted for further discussions.
• Interviews can be virtual or face-to-face.
• Feedback and outcomes will be communicated.

Inclusion Commitment

We strive to cultivate an inclusive culture where diversity is valued, enabling all individuals to perform at their best. We welcome applicants from all backgrounds and experiences.