Event Coordinator

About KASANA EVENTS LTD

KASANA EVENTS LTD is an African entertainment agency dedicated to producing live events that celebrate African culture through the talents of creative youth. The organization focuses on impactful experiences and community initiatives by partnering closely with local artists and stakeholders to create memorable events. Team members are encouraged to contribute innovative ideas that enhance community connections.

Role Overview

The Event Coordinator will be responsible for planning and delivering live events at the company's Kampala site. This position involves overseeing event logistics, timeline management, vendor and performer coordination, and ensuring excellent attendee engagement and communication. Additional duties include managing event documentation, monitoring budgets, supervising event set-up and breakdown, and collaborating with sales and marketing to boost event promotion. Participation in team discussions and efforts to enhance operational processes is required, all while following company policies and safety protocols.

Responsibilities

• Plan and coordinate multiple live events simultaneously, ensuring seamless execution.
• Manage logistics including vendor, partner, and performer communications.
• Handle attendee interaction and support on-site operations to deliver a positive guest experience.
• Prepare necessary documentation and keep track of financial aspects such as budgets.
• Supervise event set-up and dismantling activities.
• Collaborate with sales and marketing teams to support sponsorships and ticket sales.
• Take part in regular team meetings and contribute to process improvements.
• Adhere strictly to company standards and safety requirements.

Qualifications

• Proven ability in event planning and managing several projects simultaneously.
• Strong verbal and written communication skills suitable for diverse stakeholders.
• Customer-oriented approach focusing on positive attendee experiences and quick issue resolution.
• Sales competencies, including building relationships and assisting with event revenue generation.
• Excellent organization and time management skills with strong attention to detail and deadline adherence.
• Availability to work on-site in Kampala, including evenings and weekends aligned with event schedules.
• Familiarity with common office software and event management platforms; experience with ticketing systems is an advantage.
• Preferably experienced in events, hospitality, or entertainment sectors; holding a relevant diploma or degree is beneficial.