Document Controller - Finance

About Momentum

Momentum Corporate Services is a premier entertainment group headquartered in Abu Dhabi, United Arab Emirates. Our diverse portfolio spans mobile game creation and publication, virtual reality experiences, iGaming, esports management, and content platform offerings, all aimed at delivering innovative and personalized entertainment experiences for our audiences.

Job Purpose

The Document Controller plays a vital role in managing the full lifecycle of supplier administration and document control processes across the organization. Acting as a communication hub among suppliers, internal teams, Procurement, Accounts Payable, and Finance, this role ensures timely, accurate maintenance and processing of supplier records, purchase documentation, Goods Receipt Notes (GRNs), service confirmations, and invoices.

Primary Responsibilities

• Serve as the centralized contact for receipt and management of all supplier documents.
• Organize and distribute incoming supplier documentation to relevant internal stakeholders.
• Maintain a comprehensive and accessible electronic filing system for all supplier-related documents while adhering to company policies on naming, indexing, version control, and retention.
• Assist business units in completing GRNs and service receipt confirmations accurately and promptly.
• Track Purchase Orders (POs) lacking completed GRNs or service confirmations; proactively follow up with relevant parties to resolve pending actions.
• Identify and escalate discrepancies among POs, GRNs/service receipts, and invoices to Procurement or Finance management.
• Manage supplier invoices via designated channels, ensuring comprehensive initial checks including supplier details, invoice authenticity, VAT information, and supporting documents.
• Upload invoices and related documents into ERP/procurement/Accounts Payable systems; match invoices to corresponding POs where applicable.
• Coordinate invoice review, coding, and approval workflows while monitoring pending invoice actions and resolving exceptions in collaboration with Accounts Payable.
• Support the full Purchase-to-Pay (P2P) process by liaising among Procurement, requestors, suppliers, and Accounts Payable to ensure smooth transaction progression and identification of bottlenecks.
• Assist Finance during month-end closing by tracking pending GRNs, outstanding invoices, and necessary accrual identifications.
• Facilitate communication with suppliers and internal stakeholders regarding documentation, invoice inquiries, and compliance improvement initiatives.

Key Controls

• Guarantee supplier records are backed by valid and complete documentation.
• Ensure centralized receipt and correct registration of supplier invoices to avoid delays.
• Maintain segregation of duties by supporting but not independently confirming receipt of goods or services.
• Promptly identify and address mismatches in invoices, POs, and GRNs.
• Adhere to company policies for document retention and audit readiness.

Performance Metrics

• Proportion of supplier records with full validated documentation.
• Efficiency in invoice registration and upload turnaround.
• Accuracy rate of invoice-PO linkages.
• Reduction of overdue GRNs and aging unmatched invoices.
• Timeliness of supplier document updates and audit responsiveness.
• Compliance levels with P2P workflows and document retention protocols.

Qualifications & Experience

• Diploma or Bachelor's degree in Business Administration, Finance, Accounting, Procurement, Supply Chain, or relevant discipline.
• 2 to 5 years’ experience in vendor management, document control, procurement administration, Accounts Payable, or end-to-end P2P operations.
• Experience with ERP or procurement systems such as Oracle Fusion, Coupa, SAP, or comparable platforms is preferred.
• Good understanding of Purchase Orders, GRNs, service receipts, supplier invoices, and three-way matching processes.
• Familiarity with supplier onboarding and master data management.
• Knowledge of UAE VAT regulations and supplier invoice requirements is an advantage.

Core Skills & Competencies

• Excellent document handling and organizational capabilities.
• Strong focus on detail and accuracy of data.
• Solid grasp of Procurement and Accounts Payable processes.
• Effective communication and coordination skills with internal teams and external suppliers.
• Proactive follow-up and problem-solving aptitude.
• Capability to handle high volumes of invoices and documentation.
• Proficient in Microsoft Excel.
• Effective written and verbal communication skills.
• Ability to comply with internal controls and segregation of duties.
• Experience with Oracle Fusion and/or Coupa considered a plus.

Additional Information

Momentum is committed to fostering a fair, transparent, and inclusive work environment that values diversity, collaboration, and innovation. We encourage candidates eager to develop their careers and contribute to our dynamic team to apply.