Document Controller - Building Management Systems (BMS)

Role Overview

We are seeking a meticulous and highly organized Document Controller to join our Building Management Systems (BMS) project delivery team. This essential role involves managing critical project documents throughout various stages, ensuring compliance with both internal standards and client requirements. The successful candidate will support a range of BMS projects spanning data centres, commercial buildings, healthcare, pharmaceutical, and industrial sectors.

Key Responsibilities

• Oversee the control, distribution, and maintenance of project documents throughout all project phases.
• Perform scanning, renaming, uploading, and archiving of documents aligned with company and client protocols.
• Ensure meticulous filing and storage in designated document management systems.
• Monitor and report on the progress and status of project documentation and deliverables.
• Manage project documents within client and contractor platforms including but not limited to Procore, Aconex, Compass, EIDA, and Autodesk Construction Cloud (ACC).
• Track documentation workflows to guarantee timely submissions, reviews, and approvals.
• Handle document revisions, comment responses, and transmittals efficiently.
• Support teams in adhering to all contractual requirements related to document submissions.
• Administer internal systems such as ACC to keep project data accurate and accessible to stakeholders.
• Collaborate with site teams and project managers to ensure they have up-to-date documentation.
• Communicate and liaise with cross-functional teams including Project Managers, Engineers, Sales, Procurement, Service teams, as well as external consultants, contractors, and suppliers to fulfill documentation requirements.
• Provide administrative and coordination assistance to multiple BMS projects simultaneously.
• Aid in project handover and closeout, ensuring completeness of Operations & Maintenance Manuals and as-built documentation.
• Deliver support to the Project Management Office (PMO), including maintaining resource planning and updating project tracking systems.
• Participate in initiatives aimed at improving document management and project control processes.

Qualifications and Skills

• Previous experience in roles such as Document Controller, Project Administrator, or Project Support is essential.
• Excellent organizational ability with the capability to juggle multiple priorities and meet deadlines.
• Demonstrated experience in managing project documentation and maintaining rigorous document control standards.
• Strong attention to detail with high accuracy.
• Effective communication skills and capacity to manage stakeholder relationships.
• Capable of working autonomously as well as part of a team.
• Proficiency with Microsoft Office suite, including Outlook, Excel, and Word.
• Advanced Excel skills and familiarity with document control platforms are desirable advantages.
• Understanding of engineering or construction project environments is a plus.
• Strong multitasking, time management, and problem-solving skills.
• Self-motivated, proactive, and solution-oriented mindset suited to fast-paced project settings.
• Team-player attitude combined with a customer-oriented approach.

Additional Information

Johnson Controls is committed to fostering a workplace that embraces diversity and inclusion, enabling all employees to flourish in delivering innovative building solutions.