Document Control Specialist I

Company Overview

AECOM is a leading global infrastructure consulting firm committed to creating a better world. Our projects span improving transportation, maintaining utilities, providing access to essential services like clean water, and transforming city skylines. We aim to solve complex global challenges through collaboration among a diverse team of planners, designers, engineers, scientists, digital professionals, and managers, numbering over 50,000 worldwide. Join us to contribute to impactful projects that benefit communities around the globe.

Role Summary and Responsibilities

• Execute routine document control tasks under direct supervision following established workflows and procedures.
• Collaborate with team members and end-users to identify and resolve basic issues related to document management.
• Contribute actively to achieving team objectives and participate in developing straightforward solutions.
• Liaise with Project Managers and Records Management/IT teams to ensure appropriate protections for project records, recommending media types, rotation strategies, and procedures.
• Assess project requirements to determine necessary resources and evaluate external document control tools and services.
• Generate statistical reports analyzing project usage and efficiency of document management practices.
• Identify opportunities to enhance processes and implement cost-saving measures.
• Provide expert analysis and make selections regarding information service resources; respond to specialized inquiries regarding references.
• Manage acquisition and ordering of new resource materials as needed.
• Potentially perform tasks tied to specialized functions within document control.

Qualifications and Skills

• Possession of a Bachelor's degree or Diploma in Business Administration, Information Management, Engineering, or a closely related discipline.
• A strong background with preferably 10 or more years of experience in document control and records management on major infrastructure, rail, construction, or engineering projects.
• In-depth knowledge of document control procedures and workflow optimization.
• Expertise in records management including lifecycle handling and version/revision control.
• Familiarity with quality management systems and adherence to project documentation standards.
• Practical proficiency in document management software such as Aconex, SharePoint, EDMS, OpenText, Oracle Unifier, and Asite.

Additional Information

AECOM upholds a strict and secure recruitment process; new hires must attend an in-person Day 1 onboarding at an AECOM office as a mandatory employment condition. The company offers extensive benefits including medical, dental, vision insurance, life and disability coverage, paid leave, flexible work options, wellness resources, employee assistance, travel insurance, recognition programs, retirement plans, and stock purchase opportunities, depending on employment status.

As a global Fortune 500 firm generating $16.1 billion in revenue (FY 2025), AECOM fosters a culture that supports professional growth through cutting-edge technology, award-winning training, leadership development programs, and a collaborative environment that respects diversity and inclusion.

Recruitment is conducted under Equal Opportunity guidelines ensuring confidentiality and fairness.