Contract Administrator

Overview

Convergint is seeking a detail-oriented Contract Administrator to join our collaborative and results-focused team in Windsor, Ontario. This role involves assisting with contractor documentation management, timely communication with customers and internal teams, and ensuring operational efficiency within the legal/contracts department under direct supervision.

About You

You are passionate about delivering excellent service to customers, colleagues, and community members. Integrity, accountability, and growth drive your work ethic. You value a positive, inclusive workplace culture where individuality and balance between work and personal life are embraced.

About Convergint

With two decades of consistent growth and excellent performance, Convergint is dedicated to being the top service provider for our customers. Our foundation is built on ten core values and beliefs supporting a diverse, inclusive culture, making us the leading global service-based systems integrator. We take pride in safeguarding lives and assets through our solutions.

Primary Responsibilities

• Support management of Master Subcontract Agreements, including prequalification, insurance, and workers' compensation compliance, aligned with our Subcontractor Management Plan.
• Coordinate with the legal department and escalate contract-related issues as necessary.
• Upload contracts into the database for legal review efficiently.
• Obtain and verify insurance certificates, bonds, and related documents per Request for Proposal or contract requirements.
• Assist the Sales Team with Convergint FlexPay Lease Program processes.
• Manage collection of signatures, document tracking, mailing, and filing of all Canadian contracts.
• Oversee maintenance and renewal tracking of Provincial Licenses for all Canadian offices.
• Administer Convergint’s security clearance program (ACSO).
• Support safety prequalification submissions related to RFQ and project awards.
• Coordinate booking of training sessions and track certifications for safety, trade, and product knowledge across colleagues nationwide.
• Contribute to the development of new safety programs and nationwide communications.
• Consistently act as a top-level service provider to our customers, ensuring preference for Convergint.
• Perform work following applicable provincial, local regulations, best practices, and company health and safety policies.
• Collaborate with team members to continuously improve operations within the Convergint Technology Center and across the company.
• Stay knowledgeable about all company policies and uphold a professional image and behavior representing Convergint at all times.
• Complete additional duties as assigned or required.

Required Qualifications and Skills

• Proficient interpersonal and verbal communication skills, capable of engaging with diverse internal and external audiences.
• Competency with Microsoft Outlook, Excel, PowerPoint, and Word.
• Basic understanding of legal aspects involving contracts, liens, insurance, and bonds.
• Familiarity with accounts receivable processes.
• Strong customer service orientation.
• Attention to detail and goal-driven mindset.
• Effective team player mentality.
• Adaptability to shifting priorities within a dynamic setting.
• Strong organizational skills and effective time management.
• Bilingual skills with preference for French-speaking candidates.

Educational and Experience Requirements

• College diploma in Business Administration, Accounting, or related field preferred; substantial related experience will also be considered.
• Contract Management Certificate is desirable.
• At least two years of experience in contracts administration.
• Minimum of one year financial experience within a construction environment.

Benefits and Company Culture

Convergint values accessibility, inclusiveness, and support to foster every individual’s potential. Our comprehensive benefits and programs include:

• Paid company holidays and time off
• Immediate eligibility for medical, dental, and other comprehensive benefits
• Employer RRSP contributions
• Commitment to workplace safety
• Employee Assistance Program
• Tuition reimbursement opportunities
• Corporate Social Responsibility Day
• Additional benefits

We are dedicated to cultivating a culture of diversity and inclusion and are an Equal Opportunity Employer. Disability accommodations are available throughout the recruitment process upon request.