Billing Executive

Job Overview

The role involves generating detailed and precise quotations and invoices based on client demands, working closely with multiple internal teams and vendors, and ensuring accurate pricing aligned with company policies and profitability goals.

Primary Duties

• Develop comprehensive cost estimates, proforma invoices, and official business quotations tailored to client requirements.
• Analyze client queries, technical specs, and tender documents to fully understand pricing needs.
• Collaborate extensively with departments like Sales, Production, Procurement, and Technical for accurate input on material costs, labor, logistics, and timelines.
• Implement pricing strategies by factoring in margins, taxes, discounts, and freight charges according to company guidelines.
• Maintain systematic records of quotes in a database or CRM, monitor status updates, and manage revisions requested by clients.
• Coordinate with external suppliers to collect and compare quotes for raw materials or third-party services contributing to the final price.
• Resolve client inquiries concerning price breakdowns, terms, and delivery schedules effectively.

Required Competencies

• Ability to perform detailed numerical analyses, calculate profit margins, and conduct cost evaluations accurately.
• Meticulous attention to ensure all technical details and financial data in proposals are flawless prior to submission.
• Proficiency with Microsoft Excel and ERP systems for generating and tracking quotations.
• Strong time management skills to juggle multiple quotation requests and adhere to strict deadlines, particularly for formal tenders.