Bidding Specialist

About the Role

The Bidding Specialist is responsible for overseeing the complete tender and bidding process for both government and private sector projects, from initial opportunity identification to submission, award, and final handover. This role ensures that all qualified tenders are thoroughly evaluated, tracked, and submitted in full alignment with the specified tender criteria and deadlines, while maintaining detailed and accurate records of bidding activities and company qualifications.

Primary Responsibilities

• Scan government and private tender platforms such as Etimad and collaborate with Sales and partners to source bidding opportunities.
• Examine tender documents rigorously to evaluate eligibility, scope, conditions, and risks including commercial, technical, contractual, and compliance aspects.
• Provide clear Go/No-Go recommendations and liaise with Sales for decisions on pursuing opportunities.
• Maintain accurate opportunity data within the CRM system.
• Coordinate all bid activities by defining responsibilities with Sales and Presales teams and track progress via a comprehensive bid tracker covering stages, deadlines, and qualification status.
• Manage pre- and post-qualification requirements and ensure company documentation such as certificates and bonds are in place.
• Proactively monitor critical deadlines, escalate submission risks, and guide the process through bid clarification, evaluation, and award phases.
• Conduct thorough compliance checks on final technical and financial proposals ensuring all tender requirements are met before submission.
• Submit bids on official platforms by deadlines and archive submission proofs and documents.
• After award, prepare and hand over complete contract documentation to the Delivery or PMO teams, ensuring a clear transfer of obligations and project scope.
• Track post-award contractual deliverables such as completion certificates and update bidding records and company profiles accordingly.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Engineering, Information Technology, or a related discipline.
• Between 2 and 5 years of experience in bidding, tender or proposal management, presales support, or contract administration, ideally in technology or consulting industries.
• Demonstrated expertise in managing government and private tenders throughout their lifecycle.
• Practical knowledge of Saudi government procurement processes and tender platforms such as Etimad.
• Skilled in coordinating proposals across technical, financial, sales, presales, and delivery teams.
• Proficient with Microsoft Office tools and CRM software.
• Fluent in both Arabic and English, written and spoken.

Key Competencies

• Keen attention to detail ensuring strict compliance.
• Strong organizational skills to handle multiple bids under tight deadlines.
• Analytical skills to assess tender requirements and qualification criteria effectively.
• Excellent coordination and communication between cross-functional teams.
• Ownership of documentation with high accuracy standards.
• Professional and clear written communication and client interaction skills.